City of Ellsworth Assessing Services RFP 2025
City of EllsworthCity · Ellsworth, ME- Due
- Dec 10, 2025
- Deadline passed
- Posted
- Dec 2, 2025
- Contract term
- 3 years
- Primary contact
- Sara Devlin
- (207) 812-5050
The 30-second brief
The City of Ellsworth, Maine is seeking proposals from qualified and certified Maine assessing contractors or firms to provide Assessing Services. The successful proposer will work collaboratively with City staff, elected officials, and the public, and will support the City's statutory obligations for property tax assessment and administration.
Personal Property Assessment, Real Estate Assessment, New Permits, And Fieldwork, Business Process Review and Continuous Improvement, Abatement Review and Appeals Support, Systems Integration and Data Management, On-Site Availability and Customer Service, Additional Duties and Advisory Support
Experience and qualifications of personnel, Demonstrated understanding of Maine municipal assessing, References and past performance, Proposed approach and availability, Knowledge of local market conditions, Cost effectiveness
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Summary
The City of Ellsworth, Maine is seeking proposals from qualified and certified Maine assessing contractors or firms to provide Assessing Services.
The successful proposer will work collaboratively with City staff, elected officials, and the public, and will support the City's statutory obligations for property tax assessment and administration.
EVALUATION CRITERIA
6- Experience and qualifications of personnel
- Demonstrated understanding of Maine municipal assessing
- References and past performance
- Proposed approach and availability
- Knowledge of local market conditions
- Cost effectiveness
REQUIRED DELIVERABLES
9- Personal Property Assessment
- Real Estate Assessment
- New Permits
- Fieldwork
- Business Process Review and Continuous Improvement
- Abatement Review and Appeals Support
- Systems Integration and Data Management
- On-Site Availability and Customer Service
- Additional Duties and Advisory Support
REQUIRED ATTACHMENTS
6- Cover Letter
- Qualifications of the firm/individual(s)
- Description of the Approach
- Three (3) References
- Cost Proposal
- Proof of Insurance
- Submit to
- City of Ellsworth, Office of the City Manager, 1 City Hall Plaza, Ellsworth, ME 04605
- Scope location
- Ellsworth, Maine
Questions about this RFP
How do I respond to this RFP from City of Ellsworth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Ellsworth, Office of the City Manager, 1 City Hall Plaza, Ellsworth, ME 04605. For questions, contact Sara Devlin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ellsworth in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Devlin at (207) 812-5050. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Personal Property Assessment, Real Estate Assessment, New Permits, And Fieldwork, Business Process Review and Continuous Improvement, Abatement Review and Appeals Support, Systems Integration and Data Management, On-Site Availability and Customer Service, Additional Duties and Advisory Support. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications of personnel, Demonstrated understanding of Maine municipal assessing, References and past performance, Proposed approach and availability, Knowledge of local market cond..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ellsworth?
All active and historical solicitations from City of Ellsworth are tracked and searchable. As a city agency, City of Ellsworth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Qualifications of the firm/individual(s), Description of the Approach, Three (3) References, Cost Proposal, Proof of Insurance. Review the full document from City of Ellsworth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellsworth, Maine. Review the full solicitation for detailed scope requirements.