City of Elk River - Consultant Services for Parks and Recreation Framework Plan RFP 2026
City of Elk RiverCity · Elk River, MN- Due
- May 19, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 1 year
- Primary contact
- Jeff Shelby
- (763) 635-1000
The 30-second brief
The City of Elk River, Minnesota is soliciting proposals from qualified and experienced consulting firms to prepare a comprehensive Parks and Recreation Framework Plan, guiding long-term development and management of parks, trails, facilities, and recreation services over a 10-year vision. The scope encompasses inventory and assessment, level of service analysis, public and community engagement including attendance at designated local events, system plan recommendations across arts and culture programming, natural resources, risk management, park usage, and marketing, as well as implementation and sustainability strategies featuring maintenance and operations, capital improvement plans, and funding options. Proposals are due by May 19, 2026, at 4:00 p.m., submitted via mail, certified mail, or courier to City of Elk River, Attn: Jeff Shelby, 13065 Orono Parkway, Elk River, MN 55330. Evaluation criteria include project understanding and approach, experience and qualifications, community engagement approach, project team, work plan and schedule, past work and references, and cost/value.
Project Understanding & Approach – 20 points, Experience & Qualifications – 20 points, Community Engagement Approach – 15 points, Project Team – 15 points, Work Plan & Schedule – 10 points, Past Work & References – 10 points, Cost / Value – 10 points
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Summary
The City of Elk River, Minnesota is soliciting proposals from qualified and experienced consulting firms to prepare a comprehensive Parks and Recreation Framework Plan, guiding long-term development and management of parks, trails, facilities, and recreation services over a 10-year vision.
The scope encompasses inventory and assessment, level of service analysis, public and community engagement including attendance at designated local events, system plan recommendations across arts and culture programming, natural resources, risk management, park usage, and marketing, as well as implementation and sustainability strategies featuring maintenance and operations, capital improvement plans, and funding options. Proposals are due by May 19, 2026, at 4:00 p.m., submitted via mail, certified mail, or courier to City of Elk River, Attn: Jeff Shelby, 13065 Orono Parkway, Elk River, MN 55330. Evaluation criteria include project understanding and approach, experience and qualifications, community engagement approach, project team, work plan and schedule, past work and references, and cost/value.
EVALUATION CRITERIA
7- Project Understanding & Approach – 20 points
- Experience & Qualifications – 20 points
- Community Engagement Approach – 15 points
- Project Team – 15 points
- Work Plan & Schedule – 10 points
- Past Work & References – 10 points
- Cost / Value – 10 points
REQUIRED ATTACHMENTS
7- Cover Letter
- Reference list
- Three (3) examples of similar park framework/master plan projects
- One (1) flash drive containing all contents of the proposal
- Project Schedule
- Fee Proposal (Attachment A)
- Consultant Background and Qualifications (Attachment B)
REQUIRED STAFFING
key project personnel
- Submit to
- City of Elk River, Attn: Jeff Shelby, 13065 Orono Parkway, Elk River, MN 55330
- Duration
- 12 months
- Scope location
- Elk River, MN
Questions about this RFP
How do I respond to this RFP from City of Elk River?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Elk River, Attn: Jeff Shelby, 13065 Orono Parkway, Elk River, MN 55330. For questions, contact Jeff Shelby.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Elk River in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Shelby at (763) 635-1000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: key project personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding & Approach – 20 points, Experience & Qualifications – 20 points, Community Engagement Approach – 15 points, Project Team – 15 points, Work Plan & Schedule – 10 points, Past Work..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Elk River?
All active and historical solicitations from City of Elk River are tracked and searchable. As a city agency, City of Elk River regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Reference list, Three (3) examples of similar park framework/master plan projects, One (1) flash drive containing all contents of the proposal, Project Schedule, Fee Proposal (Attachment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Elk River for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elk River, MN. Review the full solicitation for detailed scope requirements.