City of Elgin Auto Collision Repair Services RFP 26-009 - Municipal Fleet 2026
Town of ElginCity · Elgin, IL- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Feb 19, 2026
- Contract term
- 5 years
- Primary contact
- Nickon Etminan
- (847) 931-5606 ext 5606
The 30-second brief
The City of Elgin requests proposals from qualified firms to provide comprehensive autobody collision repair, painting, and refinishing services for the City's municipal fleet of approximately 700 vehicles and equipment units, including light-duty, public safety, and public works vehicles. The contract involves an initial 5-year term with renewal options. Proposals are due by March 6, 2026, at 3:00 pm via the City of Elgin web portal. Vendors must demonstrate minimum 10 years collision repair experience in Illinois and 5 years of large fleet collision service contract experience.
Repair capabilities for light- and heavy-duty vehicles, Technical certifications and equipment, Service level commitments, Experience with public sector fleets, Pricing competitiveness, Warranty terms, Facility capacity and turnaround times, Completeness of proposal
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Summary
The City of Elgin requests proposals from qualified firms to provide comprehensive autobody collision repair, painting, and refinishing services for the City's municipal fleet of approximately 700 vehicles and equipment units, including light-duty, public safety, and public works vehicles.
The contract involves an initial 5-year term with renewal options. Proposals are due by March 6, 2026, at 3:00 pm via the City of Elgin web portal. Vendors must demonstrate minimum 10 years collision repair experience in Illinois and 5 years of large fleet collision service contract experience.
EVALUATION CRITERIA
8- Repair capabilities for light- and heavy-duty vehicles
- Technical certifications and equipment
- Service level commitments
- Experience with public sector fleets
- Pricing competitiveness
- Warranty terms
- Facility capacity and turnaround times
- Completeness of proposal
REQUIRED ATTACHMENTS
9- A signed Tax/Collusion/Debarment Affidavit
- A signed Agreement
- A completed Bidder’s Employee Utilization Form
- A signed Sexual Harassment Form
- A signed Certification Requirements Form
- A completed copy of the Reference Sheet
- Certificate of Insurance
- Pricing Sheet
- Exhibit A - Vehicle and Equipment List
- Submit to
- https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx
- Scope location
- Elgin, IL
- Reported agency
- City of Elgin
Questions about this RFP
How do I respond to this RFP from Town of Elgin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx. For questions, contact Nickon Etminan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Elgin in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nickon Etminan at (847) 931-5606 ext 5606. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Repair capabilities for light- and heavy-duty vehicles, Technical certifications and equipment, Service level commitments, Experience with public sector fleets, Pricing competitiveness, Warranty terms..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Elgin?
All active and historical solicitations from Town of Elgin are tracked and searchable. As a city agency, Town of Elgin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A signed Tax/Collusion/Debarment Affidavit, A signed Agreement, A completed Bidder’s Employee Utilization Form, A signed Sexual Harassment Form, A signed Certification Requirements Form, A completed c. Review the full document from Town of Elgin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elgin, IL. Review the full solicitation for detailed scope requirements.