City of El Paso Winterfest Sound System Quote 2027-0041 - Winterfest Sound Production & Management
City of El PasoCity · El Paso, TX- Due
- Sep 28, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 3 years
- Primary contact
- Paula Salas
- (915) 262-9901
The 30-second brief
The City of El Paso is soliciting quotes for Winterfest Sound Production & Management for the WinterFest Holiday Fiestas Music series. The scope includes professional sound equipment (speakers, microphones, monitors, mixing consoles, cables), planning, preparation, site visits, load-in/load-out logistics, stage management, artist liaison, and technical support across 20 commitment days for 2026-2027 and 20 days for 2027-2028. Submission deadline is September 28, 2026, at 5:00 P.M. Mountain Standard Time. Questions are due by September 23, 2026. Deliveries and services are subject to City of El Paso terms, including ACH payment requirements and minimum wage standards.
PA Sound System
Price
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Summary
The City of El Paso is soliciting quotes for Winterfest Sound Production & Management for the WinterFest Holiday Fiestas Music series.
The scope includes professional sound equipment (speakers, microphones, monitors, mixing consoles, cables), planning, preparation, site visits, load-in/load-out logistics, stage management, artist liaison, and technical support across 20 commitment days for 2026-2027 and 20 days for 2027-2028. Submission deadline is September 28, 2026, at 5:00 P.M. Mountain Standard Time. Questions are due by September 23, 2026. Deliveries and services are subject to City of El Paso terms, including ACH payment requirements and minimum wage standards.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
PA Sound System
REQUIRED ATTACHMENTS
12- 2027-0041 Bid Form.xlsx
- 2027-0041 Solicitation Forms.pdf
- W-9 Form.pdf
- 2027-0041 Bid Submittal & Signature Page.pdf
- Certification Regarding Discrimination Against Firearm & Ammunition Industries
- Certification Regarding Boycotting of Energy Company
- Certification Regarding Terrorist Organizations & Boycotting of Israel
- CIQ Form
- Disclosures
- Indebtedness Affidavit
- Non-Collusion and Business Disclosure Affidavit
- Subcontractors Form
- Submit to
- 300 N. Campbell St., El Paso, TX 79901 USA
- Scope location
- El Paso, TX
Questions about this QUOTE
How do I respond to this Quote from City of El Paso?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 300 N. Campbell St., El Paso, TX 79901 USA. For questions, contact Paula Salas.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of El Paso in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paula Salas at (915) 262-9901. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: PA Sound System. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of El Paso?
All active and historical solicitations from City of El Paso are tracked and searchable. As a city agency, City of El Paso regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2027-0041 Bid Form.xlsx, 2027-0041 Solicitation Forms.pdf, W-9 Form.pdf, 2027-0041 Bid Submittal & Signature Page.pdf, Certification Regarding Discrimination Against Firearm & Ammunition Industries, C. Review the full document from City of El Paso for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: El Paso, TX. Review the full solicitation for detailed scope requirements.