City of Edmond - Traffic Management Center Server Upgrade - RFP27-005 (2026)
City of EdmondCity · Edmond, OK- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Primary contact
- Sheila Briesch
- (405) 359-4526
The 30-second brief
The City of Edmond is seeking proposals from qualified vendors to provide a server to support video wall operations, improved system performance, and future expansion needs for the Traffic Management Center. The server will primarily run video wall software, specifically Jupiter Canvas version 7.0.0.328 or approved alternatives, managing around 250 video streams and layouts for traffic operations. The scope includes hardware procurement, server hardware and installation, software configuration, licensing, yearly maintenance coverage, testing, documentation, and peripheral support for existing 24-monitor configurations expandable to 28 monitors. Proposals are due by October 1, 2026, with questions due by August 28, 2026. The project requires compliance with Windows 11, Cyber Liability Insurance, Workers' Compensation, and General Liability insurance.
Price, Implementation plan, Proposer profile, Bidder’s qualifications and responsiveness to RFP, References
Hear what Edmond plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Edmond is seeking proposals from qualified vendors to provide a server to support video wall operations, improved system performance, and future expansion needs for the Traffic Management Center.
The server will primarily run video wall software, specifically Jupiter Canvas version 7.0.0.328 or approved alternatives, managing around 250 video streams and layouts for traffic operations. The scope includes hardware procurement, server hardware and installation, software configuration, licensing, yearly maintenance coverage, testing, documentation, and peripheral support for existing 24-monitor configurations expandable to 28 monitors. Proposals are due by October 1, 2026, with questions due by August 28, 2026. The project requires compliance with Windows 11, Cyber Liability Insurance, Workers' Compensation, and General Liability insurance.
EVALUATION CRITERIA
5- Price
- Implementation plan
- Proposer profile
- Bidder’s qualifications and responsiveness to RFP
- References
REQUIRED ATTACHMENTS
Non-Collusion Affidavit, Appendix A Pricing Worksheet & Total Completed Documents
- Submit to
- https://edmondok.ionwave.net/Login.aspx
- Scope location
- Edmond, OK
Questions about this RFP
How do I respond to this RFP from City of Edmond?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://edmondok.ionwave.net/Login.aspx. For questions, contact Sheila Briesch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Edmond in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheila Briesch at (405) 359-4526. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Implementation plan, Proposer profile, Bidder’s qualifications and responsiveness to RFP, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edmond?
All active and historical solicitations from City of Edmond are tracked and searchable. As a city agency, City of Edmond regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Appendix A Pricing Worksheet & Total Completed Documents. Review the full document from City of Edmond for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edmond, OK. Review the full solicitation for detailed scope requirements.