City of Easton and Wilson Borough Fire Department Merger Feasibility Study RFP 2026
City of EastonCity · Easton, PA- Due
- Jul 30, 2026
- Deadline passed
- Posted
- Jul 8, 2026
- Primary contact
- Chief Hennings
The 30-second brief
The City of Easton and Wilson Borough, Pennsylvania, are seeking proposals from qualified consulting firms to conduct a comprehensive feasibility study regarding the potential merger, regionalization, consolidation, or shared-service delivery model for their respective fire departments. The study will evaluate operational performance, legal and governance requirements (including Pennsylvania Intergovernmental Cooperation Law and Act 111), labor relations, financial analysis, firefighter safety (NFPA compliance), and community risk reduction. The consultant will provide five-year and ten-year financial projections and an incremental implementation roadmap across five phases. Proposals are due by July 30, 2026, at 4:30 pm. An optional pre-bid Zoom Q&A session is scheduled for July 15, 2026, at 10:00 am.
Comprehensive written report, Executive summary, Financial analysis, Governance recommendations, Labor analysis, Operational analysis, Risk assessment matrix, Comparative option matrix, Incremental implementation roadmap, Final punch list summary, Public presentation materials, Presentation to governing bodies, Electronic copies of all data and materials
Relevant Experience (25%), Understanding of Project (20%), Proposed Methodology (20%), Qualifications of Personnel (15%), Cost Proposal (10%), Pennsylvania Municipal Experience (10%)
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Summary
The City of Easton and Wilson Borough, Pennsylvania, are seeking proposals from qualified consulting firms to conduct a comprehensive feasibility study regarding the potential merger, regionalization, consolidation, or shared-service delivery model for their respective fire departments.
The study will evaluate operational performance, legal and governance requirements (including Pennsylvania Intergovernmental Cooperation Law and Act 111), labor relations, financial analysis, firefighter safety (NFPA compliance), and community risk reduction. The consultant will provide five-year and ten-year financial projections and an incremental implementation roadmap across five phases. Proposals are due by July 30, 2026, at 4:30 pm. An optional pre-bid Zoom Q&A session is scheduled for July 15, 2026, at 10:00 am.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Comprehensive written report
- Executive summary
- Financial analysis
- Governance recommendations
- Labor analysis
- Operational analysis
- Risk assessment matrix
- Comparative option matrix
- Incremental implementation roadmap
- Final punch list summary
- Public presentation materials
- Presentation to governing bodies
- Electronic copies of all data and materials
REQUIRED ATTACHMENTS
11- Cover letter
- Firm qualifications
- Relevant project experience
- Project methodology
- Proposed timeline
- Key personnel resumes
- References
- Cost proposal
- Sample deliverables
- Insurance certificates
- Conflict disclosures
- Submit to
- 123 S 3rd Street Easton, PA 18042
- Scope location
- Easton, PA
Questions about this RFP
How do I respond to this RFP from City of Easton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 123 S 3rd Street Easton, PA 18042. For questions, contact Chief Hennings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Easton in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chief Hennings. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive written report, Executive summary, Financial analysis, Governance recommendations, Labor analysis, Operational analysis, Risk assessment matrix, Comparative option matrix, Incremental implementation roadmap, Final punch list summary, Public presentation materials, Presentation to gover. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience (25%), Understanding of Project (20%), Proposed Methodology (20%), Qualifications of Personnel (15%), Cost Proposal (10%), Pennsylvania Municipal Experience (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Easton?
All active and historical solicitations from City of Easton are tracked and searchable. As a city agency, City of Easton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Firm qualifications, Relevant project experience, Project methodology, Proposed timeline, Key personnel resumes, References, Cost proposal, Sample deliverables, Insurance certificates, C. Review the full document from City of Easton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Easton, PA. Review the full solicitation for detailed scope requirements.