City of Duluth Service Station Fuels Invitation to Bid 26-AA18 - 2027
City of DuluthCity · Duluth, MN- Due
- Sep 15, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Patrice Stalvig
- (218) 730-5340
The 30-second brief
The City of Duluth is soliciting bids for a one-year contract with four renewal options to provide fuel for department vehicles at local service stations. Bids are due by September 15, 2026.
Bid Form, Acknowledgment of Addenda, Declaration of Non-Collusion, Service station listing, Primary and back-up supplier list, Sample invoice
Lowest overall cost, location and accessibility of service stations, card security features, data capabilities
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Summary
The City of Duluth is soliciting bids for a one-year contract with four renewal options to provide fuel for department vehicles at local service stations. Bids are due by September 15, 2026.
EVALUATION CRITERIA
4- Lowest overall cost
- Location and accessibility of service stations
- Card security features
- Data capabilities
REQUIRED DELIVERABLES
6- Bid Form
- Acknowledgment of Addenda
- Declaration of Non-Collusion
- Service station listing
- Primary and back-up supplier list
- Sample invoice
REQUIRED ATTACHMENTS
Bid Form, Declaration of Non-Collusion
- Submit to
- Purchasing Office, City Hall, 411 West 1st Street, Room 120, Duluth, MN 55802
- Duration
- 60 months
- Scope location
- Duluth, MN
Questions about this ITB
How do I respond to this ITB from City of Duluth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, City Hall, 411 West 1st Street, Room 120, Duluth, MN 55802. For questions, contact Patrice Stalvig.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Duluth in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrice Stalvig at (218) 730-5340. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Acknowledgment of Addenda, Declaration of Non-Collusion, Service station listing, Primary and back-up supplier list, Sample invoice. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall cost, location and accessibility of service stations, card security features, data capabilities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duluth?
All active and historical solicitations from City of Duluth are tracked and searchable. As a city agency, City of Duluth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Declaration of Non-Collusion. Review the full document from City of Duluth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duluth, MN. Review the full solicitation for detailed scope requirements.