City of Duluth Integrated Governmental Software System RFP 2026
City of DuluthCity · Duluth, GA- Due
- Aug 7, 2026
- Deadline passed
- Posted
- Jun 22, 2026
- Primary contact
- Kenneth Sakmar
The 30-second brief
The City of Duluth is soliciting proposals for an ERP system to replace its Tyler Technologies New World software. The project includes financial management, HR/payroll, and data migration, with proposals due August 7, 2026.
Searchable PDF electronic copy, Three hard copies, Project plan, Training plan, Go-live readiness checklist, System architecture diagram, API documentation
Functional fit, Technical architecture, Security and privacy assurances, Data migration capability, Implementation and change management, Pricing
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Summary
The City of Duluth is soliciting proposals for an ERP system to replace its Tyler Technologies New World software. The project includes financial management, HR/payroll, and data migration, with proposals due August 7, 2026.
EVALUATION CRITERIA
6- Functional fit
- Technical architecture
- Security and privacy assurances
- Data migration capability
- Implementation and change management
- Pricing
REQUIRED DELIVERABLES
7- Searchable PDF electronic copy
- Three hard copies
- Project plan
- Training plan
- Go-live readiness checklist
- System architecture diagram
- API documentation
REQUIRED ATTACHMENTS
5- SOC 2 reports
- System architecture diagrams
- Sample contracts
- SaaS terms
- Pricing forms
- Submit to
- 3167 Main Street, Duluth, GA 30096
- Scope location
- Duluth, GA
Questions about this RFP
How do I respond to this RFP from City of Duluth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3167 Main Street, Duluth, GA 30096. For questions, contact Kenneth Sakmar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Duluth in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kenneth Sakmar. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Searchable PDF electronic copy, Three hard copies, Project plan, Training plan, Go-live readiness checklist, System architecture diagram, API documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional fit, Technical architecture, Security and privacy assurances, Data migration capability, Implementation and change management, Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duluth?
All active and historical solicitations from City of Duluth are tracked and searchable. As a city agency, City of Duluth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SOC 2 reports, system architecture diagrams, sample contracts, SaaS terms, pricing forms. Review the full document from City of Duluth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duluth, GA. Review the full solicitation for detailed scope requirements.