City of Duluth - Human Resources/Employee Benefits Consultant - RFP Number 26-AA25 (2026)
City of DuluthCity · Duluth, MN- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 3 years
- Primary contact
- Patti Stalvig
- (218) 730-5340
The 30-second brief
The City of Duluth, on behalf of the Joint Powers Enterprise (JPE) comprising the City of Duluth, Duluth Entertainment and Convention Center, Duluth Airport Authority, and Housing and Redevelopment Authority of Duluth, is seeking a strategic Employee Benefits Consultant to assist in the procurement and administration of employee benefits programs. Services include account management, core services, health and benefits strategy support, wellness strategy support, plan management, and implementation services for self-funded and fully insured health, dental, life, EAP, and FSA plans. The anticipated contract term runs from January 1, 2027 through December 31, 2029. Proposals are due by October 15, 2026, at 3:00 PM Central Time, and must be submitted in hard copy to the City Purchasing Office. A pre-proposal conference was held on October 1, 2026, with questions due by October 7, 2026. Evaluation criteria include qualifications and personnel, prior experience, work plan, and cost.
Prior experience with similar work 30%, Qualifications of the Bidder and Personnel 25%, Work Plan 25%, Cost 20%
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Summary
The City of Duluth, on behalf of the Joint Powers Enterprise (JPE) comprising the City of Duluth, Duluth Entertainment and Convention Center, Duluth Airport Authority, and Housing and Redevelopment Authority of Duluth, is seeking a strategic Employee Benefits Consultant to assist in the procurement and administration of employee benefits programs.
Services include account management, core services, health and benefits strategy support, wellness strategy support, plan management, and implementation services for self-funded and fully insured health, dental, life, EAP, and FSA plans. The anticipated contract term runs from January 1, 2027 through December 31, 2029. Proposals are due by October 15, 2026, at 3:00 PM Central Time, and must be submitted in hard copy to the City Purchasing Office. A pre-proposal conference was held on October 1, 2026, with questions due by October 7, 2026. Evaluation criteria include qualifications and personnel, prior experience, work plan, and cost.
EVALUATION CRITERIA
4- Prior experience with similar work 30%
- Qualifications of the Bidder and Personnel 25%
- Work Plan 25%
- Cost 20%
REQUIRED ATTACHMENTS
4- Proposal Cover Sheet
- Technical Submittal
- Cost Submittal
- Three references
- Submit to
- City of Duluth, Attn: Purchasing Division, City Hall, Room 120, 411 West 1st Street, Duluth, MN 55802
- Duration
- 36 months
- Scope location
- Duluth, MN
Questions about this RFP
How do I respond to this RFP from City of Duluth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Duluth, Attn: Purchasing Division, City Hall, Room 120, 411 West 1st Street, Duluth, MN 55802. For questions, contact Patti Stalvig.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Duluth in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patti Stalvig at (218) 730-5340. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prior experience with similar work 30%, Qualifications of the Bidder and Personnel 25%, Work Plan 25%, Cost 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duluth?
All active and historical solicitations from City of Duluth are tracked and searchable. As a city agency, City of Duluth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Sheet, Technical Submittal, Cost Submittal, Three references. Review the full document from City of Duluth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duluth, MN. Review the full solicitation for detailed scope requirements.