City of Dubuque - ImOn Ice Arena Cooling Tower Replacement Project - 2849900009 (2026)
City of DubuqueCity · Dubuque, IA- Due
- Nov 6, 2026
- 3 days left
- Posted
- Oct 26, 2026
- Primary contact
- Bob Schiesl
The 30-second brief
The City of Dubuque is requesting bids for the ImOn Ice Arena Cooling Tower Replacement Project (RFB #2849900009). The public improvement project generally consists of providing all labor, equipment, and materials for the short-term shutdown of the ice plant system, disconnection and removal of the existing evaporative condenser cooling tower unit, installation of a new cooling tower, and restart up and calibration of the ice plant system. Named assets include ImOn Ice Arena located at 1800 Admiral Sheehy Drive, Dubuque, IA 52001. The engineer's opinion of probable cost is $225,000. There is no pre-bid conference, but contractors may schedule an on-site visit upon request. The submission deadline is November 6, 2026, at 2:00 PM CT, with a questions deadline of November 2, 2026. Required submissions include a bid bond, bidder status form, certificate to obtain insurance, and outside contractor safety program. Award will be made to the lowest responsive and responsible bidder meeting specifications.
BAC Model VC1-205 Evaporative Condenser Unit, BAC Model VC1-205 Evaporative Condenser Unit - Contractor Mark Up, Removal and Disposal of Existing Evaporative Condenser Unit, Removal and Disposal of Existing Condensing Tower Support Frame, Installation of New Evaporative Condenser Unit, Installation of New Condenser Tower Support Frame - Owner Provided, Mobilization, Refrigerant R-507
Adherence to specifications, Current lead-time quoted, Length of time committed for firm pricing, Guarantees and warranties, Satisfactory demonstration of equipment, Past experience and service provided by Bidder
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Summary
The City of Dubuque is requesting bids for the ImOn Ice Arena Cooling Tower Replacement Project (RFB #2849900009).
The public improvement project generally consists of providing all labor, equipment, and materials for the short-term shutdown of the ice plant system, disconnection and removal of the existing evaporative condenser cooling tower unit, installation of a new cooling tower, and restart up and calibration of the ice plant system. Named assets include ImOn Ice Arena located at 1800 Admiral Sheehy Drive, Dubuque, IA 52001. The engineer's opinion of probable cost is $225,000. There is no pre-bid conference, but contractors may schedule an on-site visit upon request. The submission deadline is November 6, 2026, at 2:00 PM CT, with a questions deadline of November 2, 2026. Required submissions include a bid bond, bidder status form, certificate to obtain insurance, and outside contractor safety program. Award will be made to the lowest responsive and responsible bidder meeting specifications.
EVALUATION CRITERIA
6- Adherence to specifications
- Current lead-time quoted
- Length of time committed for firm pricing
- Guarantees and warranties
- Satisfactory demonstration of equipment
- Past experience and service provided by Bidder
REQUIRED DELIVERABLES
8- BAC Model VC1-205 Evaporative Condenser Unit
- BAC Model VC1-205 Evaporative Condenser Unit - Contractor Mark Up
- Removal and Disposal of Existing Evaporative Condenser Unit
- Removal and Disposal of Existing Condensing Tower Support Frame
- Installation of New Evaporative Condenser Unit
- Installation of New Condenser Tower Support Frame - Owner Provided
- Mobilization
- Refrigerant R-507
REQUIRED ATTACHMENTS
5- Bidder Status Form
- City of Dubuque Standard Terms and Conditions
- Out of State Contractor Bond
- Outside Contractor Safety Program
- Bid Bond
- Submit to
- https://cityofdubuque.ionwave.net/PublicDetail.aspx?bidID=62&SourceType=1
- Scope location
- Dubuque, IA
Questions about this BID
How do I respond to this Bid from City of Dubuque?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cityofdubuque.ionwave.net/PublicDetail.aspx?bidID=62&SourceType=1. For questions, contact Bob Schiesl.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Dubuque in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bob Schiesl. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: BAC Model VC1-205 Evaporative Condenser Unit, BAC Model VC1-205 Evaporative Condenser Unit - Contractor Mark Up, Removal and Disposal of Existing Evaporative Condenser Unit, Removal and Disposal of Existing Condensing Tower Support Frame, Installation of New Evaporative Condenser Unit, Installation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to specifications, Current lead-time quoted, Length of time committed for firm pricing, Guarantees and warranties, Satisfactory demonstration of equipment, Past experience and service provid..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dubuque?
All active and historical solicitations from City of Dubuque are tracked and searchable. As a city agency, City of Dubuque regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Status Form, City of Dubuque Standard Terms and Conditions, Out of State Contractor Bond, Outside Contractor Safety Program, Bid Bond. Review the full document from City of Dubuque for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dubuque, IA. Review the full solicitation for detailed scope requirements.