City of Dilley Public Information and Communications Services RFP No. 2026-0921-1 - Municipal Natural Gas Utility System Election
City of DilleyCity · Dilley, TX- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Primary contact
- City Administrator
- (830) 965-1624
The 30-second brief
The City of Dilley, Texas, invites proposals from qualified public relations, public affairs, communications, and community-engagement firms to provide professional public-information services concerning a proposition on the November 3, 2026 election ballot regarding the City's municipally owned natural gas utility system. The selected consultant will develop and implement a coordinated public-information and community-engagement program through Election Day, ensuring communications remain strictly neutral, factual, and non-advocating in compliance with Texas Election Code §255.003. Scope includes a project kickoff, communications plan, FAQs, a gas utility system fact sheet, digital and print materials in English and Spanish, media relations, stakeholder outreach, and planning and facilitating two community information meetings. Proposals are due by Tuesday, September 29, 2026, at 2:00 p.m. Evaluation criteria emphasize relevant municipal and ballot-measure experience (25 pts), understanding and approach (25 pts), community engagement and two-meeting strategy (15 pts), team qualifications (15 pts), work samples and references (10 pts), and fee proposal (10 pts).
Project kickoff and communications assessment, Written communications and community-engagement plan, Key messages and talking points, Comprehensive and updateable FAQ, Gas utility system fact sheet, Planning, Promotion, Facilitation, And materials for Community Meeting No. 1, Planning, Promotion, Facilitation, And materials for Community Meeting No. 2, Website and social-media content, Media-relations support, Stakeholder outreach plan and support, Public-facing graphics and informational materials, English/Spanish communications as requested, Ongoing tracking of public questions and information needs, Communications support through Election Day
Relevant municipal/government, public-information, utility/infrastructure, and ballot-measure experience: 25, Understanding of the assignment and proposed approach/work plan: 25, Community engagement and two-meeting strategy: 15, Qualifications, availability, and experience of assigned personnel: 15, Quality of work samples and references: 10, Fee proposal and overall value to the City: 10
Hear what Dilley plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Dilley, Texas, invites proposals from qualified public relations, public affairs, communications, and community-engagement firms to provide professional public-information services concerning a proposition on the November 3, 2026 election ballot regarding the City's municipally owned natural gas utility system.
The selected consultant will develop and implement a coordinated public-information and community-engagement program through Election Day, ensuring communications remain strictly neutral, factual, and non-advocating in compliance with Texas Election Code §255.003. Scope includes a project kickoff, communications plan, FAQs, a gas utility system fact sheet, digital and print materials in English and Spanish, media relations, stakeholder outreach, and planning and facilitating two community information meetings. Proposals are due by Tuesday, September 29, 2026, at 2:00 p.m. Evaluation criteria emphasize relevant municipal and ballot-measure experience (25 pts), understanding and approach (25 pts), community engagement and two-meeting strategy (15 pts), team qualifications (15 pts), work samples and references (10 pts), and fee proposal (10 pts).
EVALUATION CRITERIA
11- Relevant municipal/government
- Public-information
- Utility/infrastructure
- Ballot-measure experience: 25
- Understanding of the assignment and proposed approach/work plan: 25
- Community engagement and two-meeting strategy: 15
- Qualifications
- Availability
- Experience of assigned personnel: 15
- Quality of work samples and references: 10
- Fee proposal and overall value to the City: 10
REQUIRED DELIVERABLES
20- Project kickoff and communications assessment
- Written communications and community-engagement plan
- Key messages and talking points
- Comprehensive and updateable FAQ
- Gas utility system fact sheet
- Planning
- Promotion
- Facilitation
- Materials for Community Meeting No. 1
- Planning
- Promotion
- Facilitation
- Materials for Community Meeting No. 2
- Website and social-media content
- Media-relations support
- Stakeholder outreach plan and support
- Public-facing graphics and informational materials
- English/Spanish communications as requested
- Ongoing tracking of public questions and information needs
- Communications support through Election Day
REQUIRED ATTACHMENTS
10- Cover Letter
- Firm Profile
- Relevant Experience
- Project Team
- Approach and Work Plan
- Community Meeting Approach
- Comparable Engagements and Work Samples
- References
- Fee Proposal
- Disclosures and Certifications
- Submit to
- [email protected] or City of Dilley, Attn: City Administrator, 116 East Miller Street, Dilley, Texas 78017
- Scope location
- Dilley, TX
Questions about this RFP
How do I respond to this RFP from City of Dilley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or City of Dilley, Attn: City Administrator, 116 East Miller Street, Dilley, Texas 78017. For questions, contact City Administrator.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dilley in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is City Administrator at (830) 965-1624. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project kickoff and communications assessment, Written communications and community-engagement plan, Key messages and talking points, Comprehensive and updateable FAQ, Gas utility system fact sheet, Planning, Promotion, Facilitation, And materials for Community Meeting No. 1, Planning, Promotion, Fa. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant municipal/government, public-information, utility/infrastructure, and ballot-measure experience: 25, Understanding of the assignment and proposed approach/work plan: 25, Community engagement..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dilley?
All active and historical solicitations from City of Dilley are tracked and searchable. As a city agency, City of Dilley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Profile, Relevant Experience, Project Team, Approach and Work Plan, Community Meeting Approach, Comparable Engagements and Work Samples, References, Fee Proposal, Disclosures and Ce. Review the full document from City of Dilley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dilley, TX. Review the full solicitation for detailed scope requirements.