City of Daytona Beach - Holiday & Special Event Decoration, Rental, Installation, and Removal - 2651RFP (2026)
City of Daytona BeachCity · Daytona Beach, FL- Due
- Aug 11, 2026
- Deadline passed
- Posted
- Jul 21, 2026
- Primary contact
- Abigail Brock
- (386) 671-8080 ext 8082
The 30-second brief
The City of Daytona Beach is soliciting proposals from qualified consultants to provide rental, installation, and removal of holiday and special event decorations at various locations throughout the city. The scope of work includes 25-foot minimum Christmas trees with warm white LED lights, large signature animated holiday displays, miscellaneous hedge and palm tree illumination, building architectural and roofline holiday lighting, 8-foot holiday wreaths, and lighted or unlighted pole wraps with 24-inch glitter bows. Work locations include City Hall at 301 S. Ridgewood Ave., Tarragona Arch Tower at 100 Tarragona Way, and designated corridors such as Beach Street, Main Street CRA, Mid-Town CRA, Downtown CRA, and Seabreeze Blvd. The submission deadline is August 11, 2026. A 10% bid bond or alternative bid security is required.
25-Foot Minimum Christmas Trees (2) with Warm White LED Lights, Large Signature Animated Holiday Displays, Miscellaneous Holiday Lighting – Hedge, Palm Tree Illumination at Tarragona Arch Tower, Building Architectural and Roofline Holiday Lighting – City Hall and Tarragona Arch Tower, 8-Foot Holiday Wreath and Pole Wraps (Lighted and Unlighted) with 24-Inch Glitter Bows
Qualifications and Experience (30%), Project Understanding and Proposed Approach (30%), Similar Projects (30%), Price Proposal (10%)
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Summary
The City of Daytona Beach is soliciting proposals from qualified consultants to provide rental, installation, and removal of holiday and special event decorations at various locations throughout the city.
The scope of work includes 25-foot minimum Christmas trees with warm white LED lights, large signature animated holiday displays, miscellaneous hedge and palm tree illumination, building architectural and roofline holiday lighting, 8-foot holiday wreaths, and lighted or unlighted pole wraps with 24-inch glitter bows. Work locations include City Hall at 301 S. Ridgewood Ave., Tarragona Arch Tower at 100 Tarragona Way, and designated corridors such as Beach Street, Main Street CRA, Mid-Town CRA, Downtown CRA, and Seabreeze Blvd. The submission deadline is August 11, 2026. A 10% bid bond or alternative bid security is required.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
25-Foot Minimum Christmas Trees (2) with Warm White LED Lights, Large Signature Animated Holiday Displays, Miscellaneous Holiday Lighting – Hedge, Palm Tree Illumination at Tarragona Arch Tower, Building Architectural and Roofline Holiday Lighting – City Hall and Tarragona Arch Tower, 8-Foot Holiday Wreath and Pole Wraps (Lighted and Unlighted) with 24-Inch Glitter Bows
REQUIRED ATTACHMENTS
6- Bid Security
- W-9
- Insurance Certificate
- Non-Collusion Affidavit of the Prime Proposer
- Drug-Free Workplace Certification
- E-Verify
- Submit to
- https://procurement.opengov.com/portal/codb/projects/281740
- Scope location
- Daytona Beach, FL
Questions about this RFP
How do I respond to this RFP from City of Daytona Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/codb/projects/281740. For questions, contact Abigail Brock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Daytona Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Abigail Brock at (386) 671-8080 ext 8082. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 25-Foot Minimum Christmas Trees (2) with Warm White LED Lights, Large Signature Animated Holiday Displays, Miscellaneous Holiday Lighting – Hedge, Palm Tree Illumination at Tarragona Arch Tower, Building Architectural and Roofline Holiday Lighting – City Hall and Tarragona Arch Tower, 8-Foot Holiday. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (30%), Project Understanding and Proposed Approach (30%), Similar Projects (30%), Price Proposal (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Daytona Beach?
All active and historical solicitations from City of Daytona Beach are tracked and searchable. As a city agency, City of Daytona Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Security, W-9, Insurance Certificate, Non-Collusion Affidavit of the Prime Proposer, Drug-Free Workplace Certification, E-Verify. Review the full document from City of Daytona Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Daytona Beach, FL. Review the full solicitation for detailed scope requirements.