City of Dayton - Supply and Installation of Dump Truck Tarp Systems - IFB #26035Z (2026)
City of DaytonCity · Dayton, OH- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 27, 2026
- Contract term
- 3 years
- Primary contact
- Zachary Lee
- (937) 333-4003
The 30-second brief
The City of Dayton, Division of Fleet Management, is requesting bids for the supply and installation of dump truck tarp systems, replacement tarps, repairs, and related services for municipal fleet vehicles including deicing trucks, grapple trucks with lightning loader, and 14-foot dump trucks. The contract includes initial installation on approximately fourteen vehicles with a firm pricing period from April 15, 2026, to December 31, 2026, plus three one-year renewal options through December 31, 2029. Bids are due by April 14, 2026, at 3:00 P.M. local time, submitted electronically to [email protected].
Supply and install tarp system – dump truck, Supply and install tarp system – grapple / loader truck, Replacement tarp, Installation labor, Repair labor, Service call rate, Parts markup above vendor cost
Lowest and best bidder, pricing, vendor experience, installation capability, ability to meet operational needs
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Summary
The City of Dayton, Division of Fleet Management, is requesting bids for the supply and installation of dump truck tarp systems, replacement tarps, repairs, and related services for municipal fleet vehicles including deicing trucks, grapple trucks with lightning loader, and 14-foot dump trucks.
The contract includes initial installation on approximately fourteen vehicles with a firm pricing period from April 15, 2026, to December 31, 2026, plus three one-year renewal options through December 31, 2029. Bids are due by April 14, 2026, at 3:00 P.M. local time, submitted electronically to [email protected].
EVALUATION CRITERIA
5- Lowest and best bidder
- Pricing
- Vendor experience
- Installation capability
- Ability to meet operational needs
REQUIRED DELIVERABLES
7- Supply and install tarp system – dump truck
- Supply and install tarp system – grapple / loader truck
- Replacement tarp
- Installation labor
- Repair labor
- Service call rate
- Parts markup above vendor cost
REQUIRED ATTACHMENTS
6- W-9
- Vendor Application form
- Affirmative Action Assurance form
- References form
- Product Manufacture Labor Standards Vendor Compliance form
- Procurement Enhancement Program (PEP) Preference form
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Dayton, OH
Questions about this BID
How do I respond to this Bid from City of Dayton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Zachary Lee.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Dayton in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zachary Lee at (937) 333-4003. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply and install tarp system – dump truck, Supply and install tarp system – grapple / loader truck, Replacement tarp, Installation labor, Repair labor, Service call rate, Parts markup above vendor cost. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder, pricing, vendor experience, installation capability, ability to meet operational needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dayton?
All active and historical solicitations from City of Dayton are tracked and searchable. As a city agency, City of Dayton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Vendor Application form, Affirmative Action Assurance form, References form, Product Manufacture Labor Standards Vendor Compliance form, Procurement Enhancement Program (PEP) Preference form. Review the full document from City of Dayton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dayton, OH. Review the full solicitation for detailed scope requirements.