City of Dania Beach - Special Events Equipment Rental - ITB No. 26-032 (2026)
City of Dania BeachCity · Dania Beach, FL- Due
- Nov 30, 2026
- 26 days left
- Posted
- Oct 29, 2026
- Contract term
- 3 years
- Primary contact
- Ashley Vlasic
- (954) 924-6800 ext 3627
The 30-second brief
The City of Dania Beach, Florida is soliciting bids from qualified and experienced vendors for the rental, delivery, setup, maintenance, teardown, and removal of special event equipment for various City-sponsored events, programs, ceremonies, festivals, and recreational activities. Required equipment includes frame tents, string and decorative lighting, flooring systems and tent carpeting, rectangular and round tables, table linens, standard chairs, portable air conditioning units, hanging and standing fans, portable propane mushroom heaters, portable bars, pipe and drape systems, red carpet, portable risers and stages, decorative and white picket fencing, hedge walls, picnic tables, ovens, stoves, and mobile heated holding cabinets. The contract term is for three (3) years with two (2) one-year renewal options. Bids are due by November 30, 2026, at 10:00 am. Submission location is 100 W Dania Beach Blvd, Dania Beach, FL 33004.
Tents and canopies, Lighting, Flooring and carpeting, Tables, Table linens, Standard chairs, Cooling equipment, Portable bars, Pipe and drape systems, Red carpet, Portable riser and stage systems, Decorative and white picket fencing, Hedge walls, Picnic tables, Ovens, Stoves, Food warmers
Bidders' experience, staffing, equipment, materials, references, past performance, price
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Summary
The City of Dania Beach, Florida is soliciting bids from qualified and experienced vendors for the rental, delivery, setup, maintenance, teardown, and removal of special event equipment for various City-sponsored events, programs, ceremonies, festivals, and recreational activities.
Required equipment includes frame tents, string and decorative lighting, flooring systems and tent carpeting, rectangular and round tables, table linens, standard chairs, portable air conditioning units, hanging and standing fans, portable propane mushroom heaters, portable bars, pipe and drape systems, red carpet, portable risers and stages, decorative and white picket fencing, hedge walls, picnic tables, ovens, stoves, and mobile heated holding cabinets. The contract term is for three (3) years with two (2) one-year renewal options. Bids are due by November 30, 2026, at 10:00 am. Submission location is 100 W Dania Beach Blvd, Dania Beach, FL 33004.
EVALUATION CRITERIA
7- Bidders' experience
- Staffing
- Equipment
- Materials
- References
- Past performance
- Price
REQUIRED DELIVERABLES
17- Tents and canopies
- Lighting
- Flooring and carpeting
- Tables
- Table linens
- Standard chairs
- Cooling equipment
- Portable bars
- Pipe and drape systems
- Red carpet
- Portable riser and stage systems
- Decorative and white picket fencing
- Hedge walls
- Picnic tables
- Ovens
- Stoves
- Food warmers
REQUIRED ATTACHMENTS
12- Certificate of Insurance
- Business Tax Receipt
- Letter of Transmittal
- Capabilities Statement
- List of five (5) similar projects
- Drug-Free Workplace Certification
- Affidavit of Compliance with Anti-Human Trafficking Laws
- Sworn Statement Under 287.133(3)(a) Florida Statutes on Public Entity Crimes
- Non-Collusion Affidavit
- Independence Affidavit
- Acknowledgment of Addenda
- Certification of Accuracy of Proposal
- Submit to
- 100 W Dania Beach Blvd, Dania Beach, FL, 33004
- Duration
- 36 months
- Scope location
- Dania Beach, FL
Questions about this BID
How do I respond to this Bid from City of Dania Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 W Dania Beach Blvd, Dania Beach, FL, 33004. For questions, contact Ashley Vlasic.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Dania Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Vlasic at (954) 924-6800 ext 3627. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tents and canopies, Lighting, Flooring and carpeting, Tables, Table linens, Standard chairs, Cooling equipment, Portable bars, Pipe and drape systems, Red carpet, Portable riser and stage systems, Decorative and white picket fencing, Hedge walls, Picnic tables, Ovens, Stoves, Food warmers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bidders' experience, staffing, equipment, materials, references, past performance, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dania Beach?
All active and historical solicitations from City of Dania Beach are tracked and searchable. As a city agency, City of Dania Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Business Tax Receipt, Letter of Transmittal, Capabilities Statement, List of five (5) similar projects, Drug-Free Workplace Certification, Affidavit of Compliance with Anti-H. Review the full document from City of Dania Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dania Beach, FL. Review the full solicitation for detailed scope requirements.