City of Cottleville City Hall Fluid Cooling System Replacement RFP 2026
City of CottlevilleCity · Cottleville, MO- Due
- Jul 22, 2026
- Deadline passed
- Posted
- Jun 29, 2026
- Primary contact
- Michael Padella
- (636) 498-6565 ext 2
The 30-second brief
The City of Cottleville is seeking proposals for a turnkey replacement of the fluid cooling system serving the City Hall heat pump loop, including removal, installation, and warranty. Proposals are due July 22, 2026.
Completed Proposal Form, Lump Sum Pricing, Equipment Specifications, Warranty Information, Estimated Project Schedule, Proof of Insurance Capability, E-Verify Compliance
Compliance with scope and specifications, Total project cost, Contractor qualifications and experience, Warranty coverage, Ability to complete the project in a timely manner
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Summary
The City of Cottleville is seeking proposals for a turnkey replacement of the fluid cooling system serving the City Hall heat pump loop, including removal, installation, and warranty. Proposals are due July 22, 2026.
EVALUATION CRITERIA
5- Compliance with scope and specifications
- Total project cost
- Contractor qualifications and experience
- Warranty coverage
- Ability to complete the project in a timely manner
REQUIRED DELIVERABLES
7- Completed Proposal Form
- Lump Sum Pricing
- Equipment Specifications
- Warranty Information
- Estimated Project Schedule
- Proof of Insurance Capability
- E-Verify Compliance
REQUIRED ATTACHMENTS
5- Exhibit A - Prevailing Wage Order
- Exhibit B - E-Verify Affidavit
- Exhibit C - Insurance Requirements Acknowledgement
- Exhibit D - Certification Regarding Boycott of Israel
- Exhibit E - Proposal Form
- Submit to
- City Hall, 5490 Fifth Street, Cottleville, MO 63304
- Scope location
- Cottleville, MO
Questions about this RFP
How do I respond to this RFP from City of Cottleville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 5490 Fifth Street, Cottleville, MO 63304. For questions, contact Michael Padella.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cottleville in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Padella at (636) 498-6565 ext 2. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Proposal Form, Lump Sum Pricing, Equipment Specifications, Warranty Information, Estimated Project Schedule, Proof of Insurance Capability, E-Verify Compliance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with scope and specifications, Total project cost, Contractor qualifications and experience, Warranty coverage, Ability to complete the project in a timely manner" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cottleville?
All active and historical solicitations from City of Cottleville are tracked and searchable. As a city agency, City of Cottleville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Prevailing Wage Order, Exhibit B - E-Verify Affidavit, Exhibit C - Insurance Requirements Acknowledgement, Exhibit D - Certification Regarding Boycott of Israel, Exhibit E - Proposal Form. Review the full document from City of Cottleville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cottleville, MO. Review the full solicitation for detailed scope requirements.