City of Coral Springs Software Consulting Services for Community Development and Recreation - 26-D-015 (2025)
Coral Springs Charter SchoolSchool · CORAL SPRINGS, FL- Due
- Jan 7, 2026
- Deadline passed
- Posted
- Dec 3, 2025
- Primary contact
- Monica Edman
- (954) 344-1099
The 30-second brief
The City of Coral Springs is seeking software consulting services to evaluate and develop requirements for the replacement of its existing community development and recreation management software platform. The scope encompasses systems supporting planning, zoning, permitting, licensing, code enforcement, inspections, and parks and recreation functions including activity registration, scheduling, membership management, facility reservations, point of sale (POS), staff scheduling, and payroll. The selected consultant will document current processes, prepare an RFP, support vendor evaluations, and assist with contract negotiations. Proposals are due by January 7, 2026, with questions accepted until December 17, 2025. Requirements include professional liability and general liability insurance, along with various compliance affidavits.
Best Value Scoring Methodology
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Summary
The City of Coral Springs is seeking software consulting services to evaluate and develop requirements for the replacement of its existing community development and recreation management software platform.
The scope encompasses systems supporting planning, zoning, permitting, licensing, code enforcement, inspections, and parks and recreation functions including activity registration, scheduling, membership management, facility reservations, point of sale (POS), staff scheduling, and payroll. The selected consultant will document current processes, prepare an RFP, support vendor evaluations, and assist with contract negotiations. Proposals are due by January 7, 2026, with questions accepted until December 17, 2025. Requirements include professional liability and general liability insurance, along with various compliance affidavits.
EVALUATION CRITERIA
Best Value Scoring Methodology
REQUIRED ATTACHMENTS
13- Proposal
- Offeror's Certification
- Certified Resolution
- Non-Collusive Affidavit
- Offeror's Foreign (Non-Florida) Corporate Statement
- Vendor Reference Verification Form
- Drug-Free Workplace Certification
- Certification Pursuant to F.S. 287.135
- Affidavit of Compliance with Foreign Entity of Laws
- Trade Secret Affidavit
- Certificates of Insurance
- Proof of E-Verify Registration
- Copy of Current Professional License(s)
- Submit to
- https://procurement.opengov.com/portal/coralsprings
- Scope location
- Coral Springs, FL
- Reported agency
- City of Coral Springs
Questions about this RFP
How do I respond to this RFP from Coral Springs Charter School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/coralsprings. For questions, contact Monica Edman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Coral Springs Charter School in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Monica Edman at (954) 344-1099. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best Value Scoring Methodology" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Coral Springs Charter School?
All active and historical solicitations from Coral Springs Charter School are tracked and searchable. As a school agency, Coral Springs Charter School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal, Offeror's Certification, Certified Resolution, Non-Collusive Affidavit, Offeror's Foreign (Non-Florida) Corporate Statement, Vendor Reference Verification Form, Drug-Free Workplace Certifica. Review the full document from Coral Springs Charter School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Coral Springs, FL. Review the full solicitation for detailed scope requirements.