City of Copperas Cove - Concession Agreement - RFP No. 2026-08-74 (2026)
City of Copperas Cove cityCity · Copperas Cove city, TX- Due
- Oct 28, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Stephanie Potvin
- (254) 547-4221
The 30-second brief
The City of Copperas Cove is seeking competitive proposals for a company or qualified organization to operate concession services at The Hills of Cove Golf Course, located at 1408 Golf Course Road. The facility includes a full kitchen/restaurant and a patio, with an anticipated contract commencement in November 2026 for an initial one-year term and options to renew up to three years. Five major components guide the concession agreement: cleanliness, competitive product pricing, quality food products, favorable employee presentation and perception, and high-quality overall customer service. Proposals are due by October 28, 2026, at 10:00 AM, with questions submitted in writing to Stephanie Potvin by October 14, 2026, at noon.
Concession Experience (20 points), References and Forms (20 points), Menu and Pricing (40 points), Staff Qualifications (10 points), Budget and Financial Information (10 points)
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Summary
The City of Copperas Cove is seeking competitive proposals for a company or qualified organization to operate concession services at The Hills of Cove Golf Course, located at 1408 Golf Course Road.
The facility includes a full kitchen/restaurant and a patio, with an anticipated contract commencement in November 2026 for an initial one-year term and options to renew up to three years. Five major components guide the concession agreement: cleanliness, competitive product pricing, quality food products, favorable employee presentation and perception, and high-quality overall customer service. Proposals are due by October 28, 2026, at 10:00 AM, with questions submitted in writing to Stephanie Potvin by October 14, 2026, at noon.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
9- Vendor information sheet
- Four references
- Insurance Requirement Affidavit
- W9
- CIQ
- Financial information for the past two years
- Texas Bureau of Workers' Compensation Certificate
- Certificate of Insurance
- Personal Property Tax Affidavit
- Submit to
- City of Copperas Cove, Finance Department, 914 S. Main Street Suite H, P.O. Drawer 1449, Copperas Cove, Texas 76522
- Duration
- 36 months
- Scope location
- Copperas Cove, TX
- Reported agency
- City of Copperas Cove
Questions about this RFP
How do I respond to this RFP from City of Copperas Cove city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Copperas Cove, Finance Department, 914 S. Main Street Suite H, P.O. Drawer 1449, Copperas Cove, Texas 76522. For questions, contact Stephanie Potvin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Copperas Cove city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Potvin at (254) 547-4221. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Concession Experience (20 points), References and Forms (20 points), Menu and Pricing (40 points), Staff Qualifications (10 points), Budget and Financial Information (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Copperas Cove city?
All active and historical solicitations from City of Copperas Cove city are tracked and searchable. As a city agency, City of Copperas Cove city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: vendor information sheet, four references, Insurance Requirement Affidavit, W9, CIQ, financial information for the past two years, Texas Bureau of Workers' Compensation Certificate, Certificate of Ins. Review the full document from City of Copperas Cove city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Copperas Cove, TX. Review the full solicitation for detailed scope requirements.
