City of Collegedale - 2027 Freedom Festival Event Management - Request for Proposals
City of CollegedaleCity · Collegedale, TN- Due
- Oct 29, 2026
- 1 day left
- Primary contact
- Jon Holmes
- (423) 396-3135
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Summary
Provide full-service coordination for the City's Freedom Fest event, including planning, vendor management, logistics, on-site operations, and post-event reporting.
The festival will feature food trucks, arts and crafts vendors, live music, and exhibitors, taking place on Sunday, July 4th, 2027, at The Commons located at 4750 Swinyar Drive and Veterans Memorial Park on Apison Pike in Collegedale, Tennessee. The submission deadline is October 29, 2026, at 2:00 PM. Local funding applies to this solicitation.
- Submit to
- 4910 Swinyar Dr PO Box 1880, Collegedale, TN, 37315-1880
- Scope location
- Hamilton, TN
Questions about this RFP
How do I respond to this RFP from City of Collegedale?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Submissions should be delivered to: 4910 Swinyar Dr PO Box 1880, Collegedale, TN, 37315-1880. For questions, contact Jon Holmes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Collegedale in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jon Holmes at (423) 396-3135. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Collegedale?
All active and historical solicitations from City of Collegedale are tracked and searchable. As a city agency, City of Collegedale regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Collegedale for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hamilton, TN. Review the full solicitation for detailed scope requirements.