City of Cleveland Department of Parks and Recreation - Chemical Controller Purchase - 2025-RFP-151 (2026)
City of ClevelandCity · Cleveland, OH- Due
- Nov 27, 2026
- 29 days left
- Posted
- Oct 21, 2026
- Primary contact
- James Clark
- (216) 664-3018
The 30-second brief
The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name Chemtrol, for the purchase and installation of twelve (12) chemical controllers. The project includes providing Chemtrol Model PC 2100 units with communication options, pH sensors, ORP sensors, temperature sensors, flow cell assemblies, flow switches, and Chemtrol CO2 pH control systems. Units will be delivered to backup storage and installed across eight indoor pool recreation centers including Frederick Douglas, Collinwood, Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and Thurgood Marshall. Submission deadline is November 27, 2026, with a non-mandatory pre-proposal meeting on October 28, 2026, and questions due by November 4, 2026. Only vendors authorized to sell Chemtrol equipment are eligible.
Twelve (12) Chemtrol Model PC 2100 chemical controllers, PH sensors, ORP sensors, Temperature sensors, Flow cell assembly, Flow switch, PCx-ETHCOM Ethernet Remote Communication Options, And Chemtrol CO2 pH control systems with Victor SR 311 pressure regulators
Quality of Proposal (13.3%), Credentials of Key Personnel (20%), Demonstrated Ability (20%), Proposed Schedule (20%), OEO Compliance (26.7%), Compensation/Fees
Get the decision makers at Cleveland before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name Chemtrol, for the purchase and installation of twelve (12) chemical controllers.
The project includes providing Chemtrol Model PC 2100 units with communication options, pH sensors, ORP sensors, temperature sensors, flow cell assemblies, flow switches, and Chemtrol CO2 pH control systems. Units will be delivered to backup storage and installed across eight indoor pool recreation centers including Frederick Douglas, Collinwood, Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and Thurgood Marshall. Submission deadline is November 27, 2026, with a non-mandatory pre-proposal meeting on October 28, 2026, and questions due by November 4, 2026. Only vendors authorized to sell Chemtrol equipment are eligible.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Twelve (12) Chemtrol Model PC 2100 chemical controllers, PH sensors, ORP sensors, Temperature sensors, Flow cell assembly, Flow switch, PCx-ETHCOM Ethernet Remote Communication Options, And Chemtrol CO2 pH control systems with Victor SR 311 pressure regulators
REQUIRED ATTACHMENTS
7- Technical Proposal
- Separate Fee Proposal
- NOTICE TO BIDDERS AND OEO SCHEDULES
- NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2023
- Affidavit
- Federal Form W-9
- Northern Ireland Fair Employment Practices Disclosure
REQUIRED STAFFING
6- Submit to
- https://secure.procurenow.com/portal/clevelandoh
- Scope location
- Cleveland, OH
Questions about this RFP
How do I respond to this RFP from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/clevelandoh. For questions, contact James Clark.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Clark at (216) 664-3018. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Design-Builder, Architect, Structural engineer, Building envelope specialist, Mason, Environmental/Hazardous Material specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Twelve (12) Chemtrol Model PC 2100 chemical controllers, PH sensors, ORP sensors, Temperature sensors, Flow cell assembly, Flow switch, PCx-ETHCOM Ethernet Remote Communication Options, And Chemtrol CO2 pH control systems with Victor SR 311 pressure regulators. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of Proposal (13.3%), Credentials of Key Personnel (20%), Demonstrated Ability (20%), Proposed Schedule (20%), OEO Compliance (26.7%), Compensation/Fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Separate Fee Proposal, NOTICE TO BIDDERS AND OEO SCHEDULES, NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2023, Affidavit, Federal Form W-9, Northern Ireland Fair Employ. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.