City of Clermont - Request For Information For Justification of Sole Source Acquisition from Power DMS - RFI 26-119 (2026)
City of ClermontCity · Clermont, FL- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Primary contact
- Anabel Gates
- (352) 241-7351
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Summary
The City of Clermont is issuing a Request for Information (RFI) to verify whether the single-source specifications for the PowerDMS software platform provided by NEOGOV can be met by more than one company.
PowerDMS is a proprietary, integrated platform providing policy management, compliance tracking, employee acknowledgments, training, reporting, hosting, maintenance, and support services for the Fire Department with an estimated annual expenditure of $13,000. This RFI is not an invitation to submit a bid or quote, but invites vendors to submit information demonstrating their ability to provide the same or equivalent product or service prior to the response deadline. Responses are due by August 26, 2026, at 3:00 pm, with questions due by August 26, 2026, at 12:00 pm. Submissions must be delivered electronically via the OpenGov e-Procurement Portal.
- Submit to
- https://procurement.opengov.com/portal/clermontfl
- Scope location
- Clermont, FL
Questions about this RFI
How do I respond to this RFI from City of Clermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. Submissions should be delivered to: https://procurement.opengov.com/portal/clermontfl. For questions, contact Anabel Gates.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Clermont in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anabel Gates at (352) 241-7351. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Clermont?
All active and historical solicitations from City of Clermont are tracked and searchable. As a city agency, City of Clermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Clermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clermont, FL. Review the full solicitation for detailed scope requirements.