City of Clermont - Justification of Sole Source Acquisition from Petersen Industries - RFI 26-125 (2026)
City of ClermontCity · Clermont, FL- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Primary contact
- Anabel Gates
- (352) 241-7351
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Summary
The City of Clermont is issuing a Request for Information (RFI 26-125) to verify whether the single/sole source procurement for Lightning Loader parts, sales, services, and related repair services from Petersen Industries can be met by more than one company.
The estimated annual expenditure is $50,000.00 for proprietary manufacturer-specific parts required to support the City's existing equipment. Vendors who disagree with the single/sole source justification are invited to submit information demonstrating their ability to provide the same or equivalent product or service prior to the response deadline. Responses must be submitted electronically via the OpenGov e-Procurement Portal by September 10, 2026, at 3:00 pm, with questions due by September 10, 2026, at 12:00 pm.
REQUIRED ATTACHMENTS
3- Vendor Information
- OpenGov Vendor Registration
- Sole Source Letter
- Submit to
- https://procurement.opengov.com/portal/clermontfl
- Scope location
- Clermont, FL
Questions about this RFI
How do I respond to this RFI from City of Clermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/clermontfl. For questions, contact Anabel Gates.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Clermont in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anabel Gates at (352) 241-7351. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Clermont?
All active and historical solicitations from City of Clermont are tracked and searchable. As a city agency, City of Clermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information, OpenGov Vendor Registration, Sole Source Letter. Review the full document from City of Clermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clermont, FL. Review the full solicitation for detailed scope requirements.