City of Clermont Justification of Sole Source Acquisition From First Arriving IO, Inc. - RFI 26-121 (2026)
City of ClermontCity · Clermont, FL- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Primary contact
- Anabel Gates
- (352) 241-7351
Hear what Clermont plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Clermont is issuing a Request for Information (RFI 26-121) regarding the sole source acquisition of software and digital dashboard services from First Arriving IO, Inc. for the Fire Department and Admin staff supporting the National Fire Operational Reporting System and technology board.
The estimated annual expenditure is $12,000 for the Public Safety Digital Dashboard and Information Platform, including proprietary integrations, features, and deployment options. This RFI verifies whether the specifications are non-restrictive and can be met by more than one company, remaining open for fifteen business days until the response deadline of August 26, 2026 at 3:00 pm. Interested vendors may submit information demonstrating their ability to provide the same or equivalent product or service to the City of Clermont Procurement Services Department located at 685 West Montrose Street, Clermont, FL 34711, or electronically via the OpenGov portal. Questions are due by August 26, 2026 at 12:00 pm.
REQUIRED ATTACHMENTS
3- Vendor Information
- OpenGov Vendor Registration
- Sole Source Letter
- Submit to
- https://procurement.opengov.com/portal/clermontfl
- Scope location
- Clermont, FL
Questions about this RFI
How do I respond to this RFI from City of Clermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/clermontfl. For questions, contact Anabel Gates.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Clermont in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anabel Gates at (352) 241-7351. Questions and answers are typically shared with all prospective bidders.
Show 3 more questions
Where can I find more RFPs from City of Clermont?
All active and historical solicitations from City of Clermont are tracked and searchable. As a city agency, City of Clermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information, OpenGov Vendor Registration, Sole Source Letter. Review the full document from City of Clermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clermont, FL. Review the full solicitation for detailed scope requirements.