City of Claremore Rail Corridor Revitalization Engineering and Planning RFQ 2026-01
City of ClaremoreCity · Claremore, OK- Due
- Jun 30, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Primary contact
- Dalton Wade
- (918) 341-1325
The 30-second brief
The City of Claremore is seeking qualifications for a federally funded project planning study to assess grade-separated railroad crossings and safety improvements along four major roadways. Submissions are due June 30, 2026.
Project Management Plan, Monthly Progress Reports, Existing Conditions Memorandum, Traffic Safety and Mobility Technical Memorandum, Drainage and Floodplain Technical Memorandum, Geotechnical Report, Roadway Alternatives Package, Bridge/Structures Alternatives Package, Environmental Screening and Public Involvement Summary, Draft Project Planning Package, Final Project Planning Package, Final Performance Report Support
Project understanding and identification of key issues (20), Technical approach work plan and deliverable strategy (25), Relevant experience (25), Qualifications and organization (15), Federal grant/FRA/ODOT compliance (10), Schedule realism quality control and risk management (5)
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Summary
The City of Claremore is seeking qualifications for a federally funded project planning study to assess grade-separated railroad crossings and safety improvements along four major roadways. Submissions are due June 30, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Project Management Plan
- Monthly Progress Reports
- Existing Conditions Memorandum
- Traffic Safety and Mobility Technical Memorandum
- Drainage and Floodplain Technical Memorandum
- Geotechnical Report
- Roadway Alternatives Package
- Bridge/Structures Alternatives Package
- Environmental Screening and Public Involvement Summary
- Draft Project Planning Package
- Final Project Planning Package
- Final Performance Report Support
REQUIRED ATTACHMENTS
12- Proposal certification and signature page
- Addenda acknowledgement
- Conflict of interest disclosure
- Certification regarding debarment
- Certification regarding lobbying
- Title VI assurance
- 2 CFR 200.216 certification
- Small and disadvantaged business outreach documentation
- Insurance acknowledgement
- Exceptions to contract terms
- Non-Collusion Affidavit
- Interest Affidavit
REQUIRED STAFFING
Project manager, Oklahoma-licensed Professional Engineer
- Submit to
- Claremore City Hall Finance Office, 104 S. Muskogee, Claremore, OK 74017
- Scope location
- Claremore, OK
Questions about this RFQ
How do I respond to this RFQ from City of Claremore?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Claremore City Hall Finance Office, 104 S. Muskogee, Claremore, OK 74017. For questions, contact Dalton Wade.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Claremore in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dalton Wade at (918) 341-1325. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project manager, Oklahoma-licensed Professional Engineer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Monthly Progress Reports, Existing Conditions Memorandum, Traffic Safety and Mobility Technical Memorandum, Drainage and Floodplain Technical Memorandum, Geotechnical Report, Roadway Alternatives Package, Bridge/Structures Alternatives Package, Environmental Screening and Pu. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project understanding and identification of key issues (20), Technical approach work plan and deliverable strategy (25), Relevant experience (25), Qualifications and organization (15), Federal grant/F..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Claremore?
All active and historical solicitations from City of Claremore are tracked and searchable. As a city agency, City of Claremore regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal certification and signature page, Addenda acknowledgement, Conflict of interest disclosure, Certification regarding debarment, Certification regarding lobbying, Title VI assurance, 2 CFR 200.. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Claremore for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Claremore, OK. Review the full solicitation for detailed scope requirements.