City of Claremont Phase II Badge Access System (Axis Communications) RFP 2026
City of ClaremontCity · Claremont, CA- Due
- May 28, 2026
- Deadline passed
- Posted
- Apr 13, 2026
- Primary contact
- Edgar Trenado
- (909) 399-5462
The 30-second brief
The City of Claremont is soliciting proposals to design, install, and support a modernized Axis Communications and HID-based access control system across seven city facilities. Proposals are due by May 28, 2026.
Transmittal Cover Letter, Executive Summary, Identification of Respondent, Proposed Scope of Services, Bill of Materials (BOM), Personnel, Work Plan, References, Representative Projects, Cost Proposal, Deviations from the RFP, Letter of Intent
Cost (20%), Qualifications (20%), Experience with Similar Projects (20%), References (10%), Overall Project Approach and Design (30%)
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Summary
The City of Claremont is soliciting proposals to design, install, and support a modernized Axis Communications and HID-based access control system across seven city facilities. Proposals are due by May 28, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Transmittal Cover Letter
- Executive Summary
- Identification of Respondent
- Proposed Scope of Services
- Bill of Materials (BOM)
- Personnel
- Work Plan
- References
- Representative Projects
- Cost Proposal
- Deviations from the RFP
- Letter of Intent
REQUIRED ATTACHMENTS
3- Exhibit A Scope of Services
- Exhibit B Professional Services Agreement
- Exhibit C Access Control Site Walk New RFP
REQUIRED STAFFING
principals, key personnel
- Submit to
- 207 Harvard Avenue, Claremont, CA 91711
- Scope location
- Claremont, CA
Questions about this RFP
How do I respond to this RFP from City of Claremont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 207 Harvard Avenue, Claremont, CA 91711. For questions, contact Edgar Trenado.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Claremont in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Edgar Trenado at (909) 399-5462. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: principals, key personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal Cover Letter, Executive Summary, Identification of Respondent, Proposed Scope of Services, Bill of Materials (BOM), Personnel, Work Plan, References, Representative Projects, Cost Proposal, Deviations from the RFP, Letter of Intent. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (20%), Qualifications (20%), Experience with Similar Projects (20%), References (10%), Overall Project Approach and Design (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Claremont?
All active and historical solicitations from City of Claremont are tracked and searchable. As a city agency, City of Claremont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Scope of Services, Exhibit B Professional Services Agreement, Exhibit C Access Control Site Walk New RFP. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Claremont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Claremont, CA. Review the full solicitation for detailed scope requirements.