City of Chehalis Invitation to Bid - Poplar Tree Farm Site Preparation 2026
City of ChehalisCity · Chehalis, WA- Due
- Jul 16, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Primary contact
- Justin Phelps
- (360) 740-7486
The 30-second brief
The City of Chehalis is seeking a qualified contractor for agricultural subsoiling, rotovating, and site preparation across approximately 40 acres at the Poplar Tree Farm. The scope of work includes subsoiling at a depth of 8-16 inches to reduce compaction and improve soil structure, removing remaining stumps, roots, and debris, mulching surface debris, and restoring harvested areas to a smooth, unrutted condition for future planting. Bids are due by July 16, 2026, at 1:00 P.M., with technical inquiries directed to Wastewater Superintendent Justin Phelps. Required work must be completed between July 2026 and November 2026. Submissions must include a 5% bid proposal deposit in cash, certified check, cashier's check, or surety bond.
Subsoiling/rotovating approximately 40 acres at a depth of 8"-16", Mulching surface debris and rotovating stumps to a depth of 8"-16", Restoring harvested areas to smooth unrutted conditions
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Summary
The City of Chehalis is seeking a qualified contractor for agricultural subsoiling, rotovating, and site preparation across approximately 40 acres at the Poplar Tree Farm.
The scope of work includes subsoiling at a depth of 8-16 inches to reduce compaction and improve soil structure, removing remaining stumps, roots, and debris, mulching surface debris, and restoring harvested areas to a smooth, unrutted condition for future planting. Bids are due by July 16, 2026, at 1:00 P.M., with technical inquiries directed to Wastewater Superintendent Justin Phelps. Required work must be completed between July 2026 and November 2026. Submissions must include a 5% bid proposal deposit in cash, certified check, cashier's check, or surety bond.
REQUIRED DELIVERABLES
Subsoiling/rotovating approximately 40 acres at a depth of 8"-16", Mulching surface debris and rotovating stumps to a depth of 8"-16", Restoring harvested areas to smooth unrutted conditions
REQUIRED ATTACHMENTS
bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal, Contractor Quote Form, Company information including relevant experience and qualifications, Detailed project approach and timeline, Itemized pricing estimate, List of equipment and personnel to be used, References from similar completed projects
- Submit to
- 350 North Market Blvd. Rm 101, Chehalis, WA 98532
- Scope location
- Chehalis, WA
Questions about this IFB
How do I respond to this IFB from City of Chehalis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 350 North Market Blvd. Rm 101, Chehalis, WA 98532. For questions, contact Justin Phelps.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Chehalis in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Justin Phelps at (360) 740-7486. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Subsoiling/rotovating approximately 40 acres at a depth of 8"-16", Mulching surface debris and rotovating stumps to a depth of 8"-16", Restoring harvested areas to smooth unrutted conditions. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Chehalis?
All active and historical solicitations from City of Chehalis are tracked and searchable. As a city agency, City of Chehalis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal, Contractor Quote Form, Company information in. Review the full document from City of Chehalis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chehalis, WA. Review the full solicitation for detailed scope requirements.