City of Chehalis - AMI Water Meter Upgrade Invitation to Bid - 2026
City of ChehalisCity · Chehalis, WA- Due
- Feb 20, 2026
- Deadline passed
- Posted
- Feb 4, 2026
- Primary contact
- Cassie Frazier
- (360) 345-1226
The 30-second brief
The City of Chehaline is seeking sealed bids for the purchase and installation of a 300 Ultrasonic AMI Water Meter System Upgrade. The project involves upgrading outdated water metering infrastructure to Advanced Metering Infrastructure technology to improve accuracy, enable real-time monitoring, and enhance leak detection capabilities across the water system. Required hardware includes 300 ultrasonic AMI water meters with a 20-year warranty, acoustic leak detection on customer and purveyor sides, specific low flow rate requirements, and various meter alarms (dry, reverse, tamper, low battery, max flow exceeded, no consumption). Software and system components include 1 AMI collector, AMI software platform, licensing, hosting, training, professional services, system setup and rollout, collector site review and installation, RF propagation study, FCC licensing, technical support for the first 120 days, and performance reviews. Bids are due by February 20, 2026, at 3:00 PM at the City of Chehalis City Hall, 350 N Market Blvd, Chehalis, WA 98532. Evaluation criteria include compliance with technical specifications, total cost, warranty and support, experience and references, and delivery timeline.
300 Ultrasonic AMI Water Meters; 1 AMI Collector; AMI Software Platform; Licensing and hosting; Training and professional services; System setup and rollout; Collector site review and installation; RF Propagation study and FCC licensing; Technical support for the first 120 days; Performance review and site visit
Compliance with technical specifications, Total cost (including fees and taxes), Warranty and support, Experience and references, Delivery timeline
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Summary
The City of Chehaline is seeking sealed bids for the purchase and installation of a 300 Ultrasonic AMI Water Meter System Upgrade.
The project involves upgrading outdated water metering infrastructure to Advanced Metering Infrastructure technology to improve accuracy, enable real-time monitoring, and enhance leak detection capabilities across the water system. Required hardware includes 300 ultrasonic AMI water meters with a 20-year warranty, acoustic leak detection on customer and purveyor sides, specific low flow rate requirements, and various meter alarms (dry, reverse, tamper, low battery, max flow exceeded, no consumption). Software and system components include 1 AMI collector, AMI software platform, licensing, hosting, training, professional services, system setup and rollout, collector site review and installation, RF propagation study, FCC licensing, technical support for the first 120 days, and performance reviews. Bids are due by February 20, 2026, at 3:00 PM at the City of Chehalis City Hall, 350 N Market Blvd, Chehalis, WA 98532. Evaluation criteria include compliance with technical specifications, total cost, warranty and support, experience and references, and delivery timeline.
EVALUATION CRITERIA
5- Compliance with technical specifications
- Total cost (including fees and taxes)
- Warranty and support
- Experience and references
- Delivery timeline
REQUIRED DELIVERABLES
10- 300 Ultrasonic AMI Water Meters
- 1 AMI Collector
- AMI Software Platform
- Licensing and hosting
- Training and professional services
- System setup and rollout
- Collector site review and installation
- RF Propagation study and FCC licensing
- Technical support for the first 120 days
- Performance review and site visit
REQUIRED ATTACHMENTS
7- Itemized product description(s)
- Unit pricing
- Total price
- Delivery terms
- Payment terms
- Warranty details
- Requirement check sheet
- Submit to
- CITY OF CHEHALIS CITY HALL, CASSIE FRAZIER, CITY CLERK, 350 N MARKET BLVD, CHEHALIS, WA 98532
- Scope location
- Chehalis, WA
Questions about this BID
How do I respond to this Bid from City of Chehalis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: CITY OF CHEHALIS CITY HALL, CASSIE FRAZIER, CITY CLERK, 350 N MARKET BLVD, CHEHALIS, WA 98532. For questions, contact Cassie Frazier.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Chehalis in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cassie Frazier at (360) 345-1226. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 300 Ultrasonic AMI Water Meters; 1 AMI Collector; AMI Software Platform; Licensing and hosting; Training and professional services; System setup and rollout; Collector site review and installation; RF Propagation study and FCC licensing; Technical support for the first 120 days; Performance review a. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with technical specifications, Total cost (including fees and taxes), Warranty and support, Experience and references, Delivery timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Chehalis?
All active and historical solicitations from City of Chehalis are tracked and searchable. As a city agency, City of Chehalis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: itemized product description(s), unit pricing, total price, delivery terms, payment terms, warranty details, Requirement check sheet. Review the full document from City of Chehalis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chehalis, WA. Review the full solicitation for detailed scope requirements.