City of Champaign - Winter Shelter Coordination Services - RFP - 2026
City of ChampaignCity · Champaign, IL- Due
- Nov 16, 2026
- 9 days left
- Posted
- Nov 2, 2026
- Duration
- 6 months
- Primary contact
- Rachel Joy
- (217) 403-8830
The 30-second brief
The City of Champaign is seeking proposals from qualified vendors to deliver Winter Shelter Coordination Services aligned with the Homelessness Prevention Blueprint (HPB). The project involves coordinating winter shelter services on-site at an identified location of approximately 60 rooms, convening a circle of support with service providers specializing in unhoused individuals, providing case management oversight, collecting data, and monitoring progress. The selected vendor will develop case plans to connect winter guests to resources and transitional or permanent housing. The intended timeframe for services is November 2026 through April 2027. Proposals are due by November 16, 2026, with an optional pre-proposal meeting on November 5, 2026.
Collaboration with community-based organizations, Knowledge and experience of culturally responsive service delivery, Understanding of scope of work and Homelessness Prevention Blueprint, Methodology and strategy, Clarity of presentation, Adherence to RFP guidelines
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Summary
The City of Champaign is seeking proposals from qualified vendors to deliver Winter Shelter Coordination Services aligned with the Homelessness Prevention Blueprint (HPB).
The project involves coordinating winter shelter services on-site at an identified location of approximately 60 rooms, convening a circle of support with service providers specializing in unhoused individuals, providing case management oversight, collecting data, and monitoring progress. The selected vendor will develop case plans to connect winter guests to resources and transitional or permanent housing. The intended timeframe for services is November 2026 through April 2027. Proposals are due by November 16, 2026, with an optional pre-proposal meeting on November 5, 2026.
EVALUATION CRITERIA
6- Collaboration with community-based organizations
- Knowledge and experience of culturally responsive service delivery
- Understanding of scope of work and Homelessness Prevention Blueprint
- Methodology and strategy
- Clarity of presentation
- Adherence to RFP guidelines
REQUIRED ATTACHMENTS
4- Disclosure Affidavit
- Affirmative Action Form
- CDAP Utilization/Good Faith Efforts Form
- Proposal Form
- Submit to
- https://procurement.opengov.com/portal/cityofchampaign
- Scope location
- Champaign, IL
Questions about this RFP
How do I respond to this RFP from City of Champaign?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofchampaign. For questions, contact Rachel Joy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Champaign in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Joy at (217) 403-8830. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Collaboration with community-based organizations, Knowledge and experience of culturally responsive service delivery, Understanding of scope of work and Homelessness Prevention Blueprint, Methodology..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Champaign?
All active and historical solicitations from City of Champaign are tracked and searchable. As a city agency, City of Champaign regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Disclosure Affidavit, Affirmative Action Form, CDAP Utilization/Good Faith Efforts Form, Proposal Form. Review the full document from City of Champaign for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, IL. Review the full solicitation for detailed scope requirements.