City of Carlsbad - Concession Services for Bob Forrest Youth Sports Complex - RFP 2026-14 (II) 2026
City of CarlsbadCity · Carlsbad, NM- Due
- Nov 13, 2026
- 10 days left
- Posted
- Oct 23, 2026
- Contract term
- 4 years
- Primary contact
- Matthew Fletcher
- (575) 887-1191 ext 7915
The 30-second brief
The City of Carlsbad, New Mexico is seeking proposals for RFP 2026-14 (II) to provide concession stand operations for three concession stands at the Bob Forrest Youth Sports Complex located at 3001 W Lea Street. The facility features softball fields, soccer fields, football fields, and baseball fields utilized year-round for youth recreation league play, tournaments, and special events. The contractor will be responsible for providing all labor, equipment, inventory, food products, utensils, and coolers, while maintaining cleanliness and operating stands simultaneously as needed. Requirements include public liability insurance, POS system for monthly sales reporting, credit/debit card payment acceptance, gross receipts tax remittance, and a minimum revenue-sharing percentage of 10% with the City. Proposals are due by November 13, 2026, at 5:00 pm, with written questions due by November 10, 2026.
Operation of three concession stands; Labor and equipment for concession operations; Financial management, Bookkeeping, And inventory controls; POS system for monthly sales reporting; Credit/debit card payment acceptance; Gross receipts tax collection and remittance; Revenue sharing percentage proposal (minimum 10%)
Experience, Qualifications and Financial Ability (40 points), Operation (40 points), Financial Arrangements (15 points), Revenue Sharing (5 points), New Mexico Preference - Resident Vendor (8 points), New Mexico Preference - Resident Veterans (10 points)
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Summary
The City of Carlsbad, New Mexico is seeking proposals for RFP 2026-14 (II) to provide concession stand operations for three concession stands at the Bob Forrest Youth Sports Complex located at 3001 W Lea Street.
The facility features softball fields, soccer fields, football fields, and baseball fields utilized year-round for youth recreation league play, tournaments, and special events. The contractor will be responsible for providing all labor, equipment, inventory, food products, utensils, and coolers, while maintaining cleanliness and operating stands simultaneously as needed. Requirements include public liability insurance, POS system for monthly sales reporting, credit/debit card payment acceptance, gross receipts tax remittance, and a minimum revenue-sharing percentage of 10% with the City. Proposals are due by November 13, 2026, at 5:00 pm, with written questions due by November 10, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Operation of three concession stands
- Labor and equipment for concession operations
- Financial management, Bookkeeping, And inventory controls
- POS system for monthly sales reporting
- Credit/debit card payment acceptance
- Gross receipts tax collection and remittance
- Revenue sharing percentage proposal (minimum 10%)
REQUIRED ATTACHMENTS
7- Technical Proposal
- References
- Campaign Contribution Disclosure Form
- W-9
- Letter of Transmittal
- Sub-contractor list
- Resident Veterans or Native American Certification
- Submit to
- https://procurement.opengov.com/portal/cityofcarlsbadnm
- Scope location
- Carlsbad, NM
Questions about this RFP
How do I respond to this RFP from City of Carlsbad?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofcarlsbadnm. For questions, contact Matthew Fletcher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Carlsbad in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Fletcher at (575) 887-1191 ext 7915. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Operation of three concession stands; Labor and equipment for concession operations; Financial management, Bookkeeping, And inventory controls; POS system for monthly sales reporting; Credit/debit card payment acceptance; Gross receipts tax collection and remittance; Revenue sharing percentage propo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Qualifications and Financial Ability (40 points), Operation (40 points), Financial Arrangements (15 points), Revenue Sharing (5 points), New Mexico Preference - Resident Vendor (8 points),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Carlsbad?
All active and historical solicitations from City of Carlsbad are tracked and searchable. As a city agency, City of Carlsbad regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, References, Campaign Contribution Disclosure Form, W-9, Letter of Transmittal, Sub-contractor list, Resident Veterans or Native American Certification. Review the full document from City of Carlsbad for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carlsbad, NM. Review the full solicitation for detailed scope requirements.