City of Caribou Community-Wide Brownfields Assessment Program QEP RFP 2026
City of CaribouCity · Caribou, ME- Due
- Nov 12, 2026
- 9 days left
- Posted
- Oct 22, 2026
- Contract term
- 4 years
- Primary contact
- Penny Thompson
- (207) 493-5961
The 30-second brief
The City of Caribou, Maine is seeking proposals from qualified environmental professionals (QEP) to provide professional services for the Community-Wide Brownfields Assessment Program funded by a $500,000 USEPA cooperative agreement. The scope of work encompasses cooperative agreement oversight, community engagement, public meetings, Phase I and Phase II Environmental Site Assessments (ESAs), hazardous building materials inventories, structural engineering analyses, cleanup and reuse planning, Analysis of Brownfields Cleanup Alternatives (ABCAs), Remedial Action Plans (RAPs), and enrolling sites into the MEDEP Voluntary Response Action Program (VRAP). The period of performance runs through September 30, 2030. Proposals are due by November 12, 2026, at 10:00 a.m. Eastern time, with questions due by November 5, 2026, at 4:30 p.m. Evaluation criteria include proposal clarity and responsiveness (10%), firm experience and qualifications (25%), public communication ability (15%), coordination with agencies (15%), fee schedule reasonableness (25%), and references (10%).
Clarity of proposal and understanding of objectives (10%), Experience and qualifications (25%), Ability to communicate findings to the public (15%), Ability to coordinate with City, USEPA, and MEDEP (15%), Reasonableness of fee schedule (25%), References (10%)
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Summary
The City of Caribou, Maine is seeking proposals from qualified environmental professionals (QEP) to provide professional services for the Community-Wide Brownfields Assessment Program funded by a $500,000 USEPA cooperative agreement.
The scope of work encompasses cooperative agreement oversight, community engagement, public meetings, Phase I and Phase II Environmental Site Assessments (ESAs), hazardous building materials inventories, structural engineering analyses, cleanup and reuse planning, Analysis of Brownfields Cleanup Alternatives (ABCAs), Remedial Action Plans (RAPs), and enrolling sites into the MEDEP Voluntary Response Action Program (VRAP). The period of performance runs through September 30, 2030. Proposals are due by November 12, 2026, at 10:00 a.m. Eastern time, with questions due by November 5, 2026, at 4:30 p.m. Evaluation criteria include proposal clarity and responsiveness (10%), firm experience and qualifications (25%), public communication ability (15%), coordination with agencies (15%), fee schedule reasonableness (25%), and references (10%).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proof of current insurance
- Submit to
- [email protected]
- Duration
- 51 months
- Scope location
- Caribou, ME
Questions about this RFP
How do I respond to this RFP from City of Caribou?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Penny Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Caribou in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Penny Thompson at (207) 493-5961. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Clarity of proposal and understanding of objectives (10%), Experience and qualifications (25%), Ability to communicate findings to the public (15%), Ability to coordinate with City, USEPA, and MEDEP (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Caribou?
All active and historical solicitations from City of Caribou are tracked and searchable. As a city agency, City of Caribou regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of current insurance. Review the full document from City of Caribou for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Caribou, ME. Review the full solicitation for detailed scope requirements.