City of Calera Lease of Multi-Function Copier Equipment & Service Bid 2025
City of CaleraCity · Calera, AL- Due
- Dec 10, 2025
- Deadline passed
- Posted
- Dec 2, 2025
- Primary contact
- James Fuller
The 30-second brief
The City of Calera is soliciting sealed bids from qualified vendors to lease new multi-function copiers to replace existing equipment. The scope includes minimum equipment requirements, service requirements, and delivery requirements.
New multi-function copiers, On-site service & maintenance, Repair within 1 business day, Loaner equipment if repairs exceed 1 day.
Total cost, Equipment quality, Vendor experience, Service reliability
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Summary
The City of Calera is soliciting sealed bids from qualified vendors to lease new multi-function copiers to replace existing equipment. The scope includes minimum equipment requirements, service requirements, and delivery requirements.
EVALUATION CRITERIA
4- Total cost
- Equipment quality
- Vendor experience
- Service reliability
REQUIRED DELIVERABLES
4- New multi-function copiers
- On-site service & maintenance
- Repair within 1 business day
- Loaner equipment if repairs exceed 1 day
REQUIRED ATTACHMENTS
6- Lease pricing (monthly)
- Model numbers and specifications
- ATR process description
- Service procedures
- Three municipal/government references
- Any value-added services
- Submit to
- 7901 Highway 31, Calera, AL 35040
- Scope location
- Calera, AL
Questions about this BID
How do I respond to this Bid from City of Calera?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 7901 Highway 31, Calera, AL 35040. For questions, contact James Fuller.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Calera in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Fuller. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New multi-function copiers, On-site service & maintenance, Repair within 1 business day, Loaner equipment if repairs exceed 1 day.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost, Equipment quality, Vendor experience, Service reliability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Calera?
All active and historical solicitations from City of Calera are tracked and searchable. As a city agency, City of Calera regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Lease pricing (monthly), Model numbers and specifications, ATR process description, Service procedures, Three municipal/government references, Any value-added services. Review the full document from City of Calera for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Calera, AL. Review the full solicitation for detailed scope requirements.