City of Burbank Human Resources Information System and Payroll Solution RFP 2026-HRIS-01 - Cook County
City of BurbankCity · Burbank, IL- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Jul 31, 2026
- Primary contact
- Mike Tillman
- (630) 320-6924
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Summary
The City of Burbank, Illinois seeks proposals from qualified vendors to provide, implement, host, and support a single, unified, cloud-based SaaS Human Resources Information System and payroll solution.
The project replaces the City's paper- and spreadsheet-based HR/payroll processes and legacy MSI Version 7.5 payroll module for 160 full-time-equivalent employees across eight bargaining units. The required solution encompasses core HR, employee data management, position control, payroll processing with full-service tax filing, time and attendance, electronic time collection, benefits administration, onboarding, self-service portals, training tracking, and performance management. Municipal pay rules to automate include Police FLSA 7(k) overtime, Fire shift schedules, acting pay, shift differentials, and IMRF/Article 3/Article 4 pension reporting. Proposals are due by October 29, 2026.
REQUIRED ATTACHMENTS
Addendum No. 5 — September 1, 2026 — PROPOSAL DEADLINE EXTENDED TO OCTOBER 29, 2026, Addendum No. 7 — September 10, 2026 — CORRECTIVE: Section 4.7B restored (functionality remedies and, Addendum No. 4 — August 20, 2026 — PROPOSAL DEADLINE EXTENDED TO OCTOBER 8, 2026, Addendum No. 8 — October 9, 2026 (Word), Appendix C, Form 3 — Addenda Acknowledgment — v1.1 (reissued by Addendum No. 8), Addendum No. 8 — October 9, 2026 — Responses to second-period questions; Forms 1 and 3 reissued, Appendix C, Form 1 — Proposal Certification and Signature — v1.1 (reissued by Addendum No. 8), SUPERSEDED — use v1.1 (Addendum No. 8) — Form 3 Addenda Acknowledgment v1.0, Appendix C Form 04 Conflict of Interest, Appendix C Form 09 Insurance Certification, Appendix C Form 10 Compliance Certifications, Addendum No. 1 — August 11, 2026, Appendix C Form 07 Litigation Disclosure, Burbank_HRIS_RFP_2026HRIS01_Addendum_No_3, Addendum No. 6 — September 10, 2026 — SUBSTANTIVE: payment terms, data conversion, replacement Appen, SUPERSEDED — use v1.1 (Addendum No. 8) — Form 1 Proposal Certification v1.0, Appendix C Form 02 SPOC Acknowledgment, Appendix C Form 05 FOIA Confidential Treatment, Appendix C Form 06 References, Appendix C Form 08 Non Collusion Affidavit, Appendix C Form 11 Exceptions and Alternatives, Addendum No. 2 - August 11, 2026, SUPERSEDED - DO NOT USE - Appendix A Matrix v3.3 - use v3.5 issued with Addendum No. 6, SUPERSEDED - DO NOT USE - Appendix B Cost Template v3.4 - use v3.6 issued with Addendum No. 6, RFP 2026-HRIS-01 — Public v4.2 (issued July 31, 2026), Appendix A — Requirements Response Matrix v3.5 (Excel) — SUPERSEDES v3.3 — complete and return this, Appendix B — Cost Proposal Template v3.6 (Excel) — SUPERSEDES v3.4 — complete and return this file, Appendix F — Leave and Accrual Baseline v1.0 — REPLACES the Appendix F issued July 31, 2026, Written Responses to Proposer Questions — first written-question period — September 10, 2026, Attachment A-2 — Police Sergeants CBA thru 12-31-2026 (ICOP) — EXECUTED, Attachment A-3 — Police Civilians CBA 2024-2027 (MAP Chapter 435), Attachment A-5 — Fire CBA with Battalion Chief addition 2025-2027, Attachment A-6 — Public Works CBA 2025-2028 (AFSCME Local 1310), Attachment A-7 — 12-Hour Shift MOU 2025 (Police Patrol), Attachment A-8 — Fire Memorandum to 2025-2027 CBA (48-96 trial), Attachment A-9 — MOA Battalion Chiefs Accumulated Time eff. 1-1-2026, Attachment A-10 — MOU Insurance Premium Amendment 2026-2027 (Public Works), Attachment A-4 — Fire CBA 2025-2027 (IAFF Local 2083), Exhibit G-4 — Specimen Payroll Posting to the General Ledger — NORMATIVE (amounts substituted), Appendix H — Parallel Payroll Run Acceptance Framework (new), Appendix I — Current-State Payroll Operation (new — descriptive), Attachment A-1 — Police Patrol CBA 2025-2028 (ICOP), Pre-Proposal Conference Presentation — August 11, 2026, Exhibit G-5 — Specimen Journal Import File — illustrative of file format only, Attachment B — City of Burbank Resolution No. 7-1-24 (Personnel Policy Manual §§ 1.1.2 and 4.3)
- Submit to
- https://www.demandstar.com/app/limited/bids/544465/details
- Scope location
- Burbank, IL
Questions about this RFP
How do I respond to this RFP from City of Burbank?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.demandstar.com/app/limited/bids/544465/details. For questions, contact Mike Tillman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Burbank in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Tillman at (630) 320-6924. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Burbank?
All active and historical solicitations from City of Burbank are tracked and searchable. As a city agency, City of Burbank regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum No. 5 — September 1, 2026 — PROPOSAL DEADLINE EXTENDED TO OCTOBER 29, 2026, Addendum No. 7 — September 10, 2026 — CORRECTIVE: Section 4.7B restored (functionality remedies and, Addendum No. 4. Review the full document from City of Burbank for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Burbank, IL. Review the full solicitation for detailed scope requirements.