City of Boerne Parks and Recreation Guidebook 2027 RFP
City of BoerneCity · Boerne, TX- Due
- May 17, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Primary contact
- Erick Alarcon
- (830) 248-1645
The 30-second brief
The City of Boerne Parks and Recreation Department is seeking proposals for the production, editing, printing, and mailing of the 2027 Parks and Recreation Guidebook. The scope includes producing 9,000 full-color glossy copies (approximately 75-80 pages, 8.125 in. x 7 in. with saddle stitch), providing new mascot (Rex) vector graphics, professional photography for staff and facilities, and creating a duplicate interactive online version for the City's website. The vendor will be responsible for mailing approximately 6,000-7,000 books to residents and delivering the remainder to the Parks & Recreation office at 1017 Adler Rd. Proposals must include unit pricing for page additions/subtractions and ad design costs. Key deadlines include an in-hand copy by December 8, 2026, and mailing by December 11, 2026. Proposals are due by May 17, 2026.
9000 printed guidebooks, New mascot vectors, 4 cover options, Interactive online version, Staff and facility photography, Printer's proof
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Summary
The City of Boerne Parks and Recreation Department is seeking proposals for the production, editing, printing, and mailing of the 2027 Parks and Recreation Guidebook.
The scope includes producing 9,000 full-color glossy copies (approximately 75-80 pages, 8.125 in. x 7 in. with saddle stitch), providing new mascot (Rex) vector graphics, professional photography for staff and facilities, and creating a duplicate interactive online version for the City's website. The vendor will be responsible for mailing approximately 6,000-7,000 books to residents and delivering the remainder to the Parks & Recreation office at 1017 Adler Rd. Proposals must include unit pricing for page additions/subtractions and ad design costs. Key deadlines include an in-hand copy by December 8, 2026, and mailing by December 11, 2026. Proposals are due by May 17, 2026.
REQUIRED DELIVERABLES
6- 9000 printed guidebooks
- New mascot vectors
- 4 cover options
- Interactive online version
- Staff and facility photography
- Printer's proof
REQUIRED STAFFING
Professional photographer, Graphic designer
- Scope location
- Boerne, TX
Questions about this RFP
How do I respond to this RFP from City of Boerne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Erick Alarcon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Boerne in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erick Alarcon at (830) 248-1645. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Professional photographer, Graphic designer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: 9000 printed guidebooks, New mascot vectors, 4 cover options, Interactive online version, Staff and facility photography, Printer's proof. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Boerne?
All active and historical solicitations from City of Boerne are tracked and searchable. As a city agency, City of Boerne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Boerne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boerne, TX. Review the full solicitation for detailed scope requirements.