City of Blanco Document Digitization Services RFP - 2026-RFP-001
City of BlancoCity · Blanco, TX- Due
- Jun 26, 2026
- Deadline passed
- Posted
- Jun 3, 2026
- Primary contact
- Callie Ann Alex
- (830) 833-4525
The 30-second brief
The City of Blanco, TX is seeking proposals from qualified vendors for document digitization services under solicitation 2026-RFP-001. The scope of work includes record collection and transport, document preparation, high-resolution scanning at a minimum of 300 DPI, optical character recognition (OCR), indexing and metadata creation, quality assurance, secure electronic or physical file delivery, and secure destruction or return of municipal records. Anticipated records comprise administrative files, permits and applications, utility records, financial records, historical documents, oversized plans or maps, and bound documents. Proposals are due by June 26, 2026, with questions due by June 12, 2026, and project commencement anticipated on October 1, 2026.
Experience and qualifications, Proposed methodology, Cost, Ability to meet timelines, References, Quality assurance procedures, Security measures
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Summary
The City of Blanco, TX is seeking proposals from qualified vendors for document digitization services under solicitation 2026-RFP-001.
The scope of work includes record collection and transport, document preparation, high-resolution scanning at a minimum of 300 DPI, optical character recognition (OCR), indexing and metadata creation, quality assurance, secure electronic or physical file delivery, and secure destruction or return of municipal records. Anticipated records comprise administrative files, permits and applications, utility records, financial records, historical documents, oversized plans or maps, and bound documents. Proposals are due by June 26, 2026, with questions due by June 12, 2026, and project commencement anticipated on October 1, 2026.
EVALUATION CRITERIA
7- Experience and qualifications
- Proposed methodology
- Cost
- Ability to meet timelines
- References
- Quality assurance procedures
- Security measures
- Submit to
- [email protected] or City of Blanco, Attn: [Department/Contact Name], 300 Pecan Street, Blanco, Texas 78606
- Scope location
- Blanco, Texas
Questions about this RFP
How do I respond to this RFP from City of Blanco?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2026. Submissions should be delivered to: [email protected] or City of Blanco, Attn: [Department/Contact Name], 300 Pecan Street, Blanco, Texas 78606. For questions, contact Callie Ann Alex.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Blanco in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Callie Ann Alex at (830) 833-4525. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Proposed methodology, Cost, Ability to meet timelines, References, Quality assurance procedures, Security measures" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Blanco?
All active and historical solicitations from City of Blanco are tracked and searchable. As a city agency, City of Blanco regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Blanco for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Blanco, Texas. Review the full solicitation for detailed scope requirements.