City of Big Rapids Well and Pump Maintenance RFP 2026
City of Big RapidsCity · Big Rapids, MI- Due
- May 4, 2026
- Deadline passed
- Posted
- Apr 23, 2026
- Contract term
- 5 years
- Primary contact
- Heather Bowman
- (231) 592-4018
The 30-second brief
The City of Big Rapids is requesting sealed proposals for comprehensive well and pump maintenance, repair, cleaning, rehabilitation, well drilling, wellhead protection, and warranty services. The scope includes annual inspections, reporting, engineering services, repairs, cleaning, drilling, and wellhead protection program management.
Written reports, Maintenance schedules, Repair services, Cleaning and rehabilitation, Well drilling, Wellhead protection services, Warranty services
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Summary
The City of Big Rapids is requesting sealed proposals for comprehensive well and pump maintenance, repair, cleaning, rehabilitation, well drilling, wellhead protection, and warranty services.
The scope includes annual inspections, reporting, engineering services, repairs, cleaning, drilling, and wellhead protection program management.
REQUIRED DELIVERABLES
7- Written reports
- Maintenance schedules
- Repair services
- Cleaning and rehabilitation
- Well drilling
- Wellhead protection services
- Warranty services
REQUIRED ATTACHMENTS
10- Statement of Qualifications
- City of Big Rapids Income Tax Ordinance
- Employer Registration
- Contractor's Checklist
- Equal Employment Opportunity Statement
- Name
- Address
- Legal Status and Signature of Bidder
- Rate Sheet
- Well and Pump Maintenance Proposal Form
REQUIRED STAFFING
8- Submit to
- 226 North Michigan Avenue, Big Rapids, MI 49307
- Duration
- 36 months
- Scope location
- Big Rapids, MI
Questions about this RFP
How do I respond to this RFP from City of Big Rapids?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 226 North Michigan Avenue, Big Rapids, MI 49307. For questions, contact Heather Bowman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Big Rapids in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Bowman at (231) 592-4018. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Well Cleaning and Pump Crews, Machining Labor, Drilling Crew (2 men), General Laborer, Pump Repair/Shop Labor, Hydrogeological Consulting / Field Labor/Video Logging, Engineering Services, Instrumentation and Controls Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Written reports, Maintenance schedules, Repair services, Cleaning and rehabilitation, Well drilling, Wellhead protection services, Warranty services. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Big Rapids?
All active and historical solicitations from City of Big Rapids are tracked and searchable. As a city agency, City of Big Rapids regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications, City of Big Rapids Income Tax Ordinance, Employer Registration, Contractor's Checklist, Equal Employment Opportunity Statement, Name, Address, Legal Status and Signature o. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Big Rapids for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Big Rapids, MI. Review the full solicitation for detailed scope requirements.