City of Belton Tourism Strategic Planning Services RFP # 01-024 (2026)
City of BeltonCity · Belton, TX- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 1 year
- Primary contact
- Amy Casey
The 30-second brief
The City of Belton is seeking competitive sealed proposals from qualified consulting firms to prepare a comprehensive Tourism Strategic Plan under RFP # 01-024. The plan will establish a practical three-to-five-year roadmap for strengthening Belton as a visitor destination, increasing overnight stays and visitor spending, supporting tourism-related businesses and events, and guiding the effective use of City resources and Hotel Occupancy Tax funding. Key tasks include project initiation, background review, stakeholder and community engagement involving City Council, hoteliers, UMHB, and the Bell County Expo Center, tourism baseline and destination assessment, market and visitor analysis, vision and strategic priorities development, destination and product development, events and experience strategy, organizational and funding review, staffing and service-delivery assessment for a full-time tourism position, and implementation planning. Proposals are due by 2:00 P.M. on Monday, October 19, 2026. Written questions are due by October 2, 2026. Evaluation factors include technical approach and work plan, firm and personnel qualifications, relevant strategic-planning experience, stakeholder engagement, implementation framework, understanding of Belton, and cost.
Technical approach, work plan, and ability to produce an actionable strategic plan - 25 points, Qualifications and experience of the firm and assigned personnel - 20 points, Relevant tourism, municipal, and destination strategic-planning experience - 15 points, Quality and inclusiveness of the proposed stakeholder-engagement process - 15 points, Strength of the proposed implementation, service-delivery and staffing framework, and performance measures - 10 points, Understanding of Belton and coordination with the companion marketing and communications initiative - 10 points, Cost, schedule, and overall value to the City - 5 points
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Summary
The City of Belton is seeking competitive sealed proposals from qualified consulting firms to prepare a comprehensive Tourism Strategic Plan under RFP # 01-024.
The plan will establish a practical three-to-five-year roadmap for strengthening Belton as a visitor destination, increasing overnight stays and visitor spending, supporting tourism-related businesses and events, and guiding the effective use of City resources and Hotel Occupancy Tax funding. Key tasks include project initiation, background review, stakeholder and community engagement involving City Council, hoteliers, UMHB, and the Bell County Expo Center, tourism baseline and destination assessment, market and visitor analysis, vision and strategic priorities development, destination and product development, events and experience strategy, organizational and funding review, staffing and service-delivery assessment for a full-time tourism position, and implementation planning. Proposals are due by 2:00 P.M. on Monday, October 19, 2026. Written questions are due by October 2, 2026. Evaluation factors include technical approach and work plan, firm and personnel qualifications, relevant strategic-planning experience, stakeholder engagement, implementation framework, understanding of Belton, and cost.
EVALUATION CRITERIA
Technical approach, work plan, and ability to produce an actionable strategic plan - 25 points, Qualifications and experience of the firm and assigned personnel - 20 points, Relevant tourism, municipal, and destination strategic-planning experience - 15 points, Quality and inclusiveness of the proposed stakeholder-engagement process - 15 points, Strength of the proposed implementation, service-delivery and staffing framework, and performance measures - 10 points, Understanding of Belton and coordination with the companion marketing and communications initiative - 10 points, Cost, schedule, and overall value to the City - 5 points
- Submit to
- City of Belton, City Clerk, Attn: Amy Casey, 333 Water Street, Belton, TX 76513 or PO Box 120, Belton, Texas 76513
- Duration
- 6 months
- Scope location
- Belton, Texas
Questions about this RFP
How do I respond to this RFP from City of Belton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. Submissions should be delivered to: City of Belton, City Clerk, Attn: Amy Casey, 333 Water Street, Belton, TX 76513 or PO Box 120, Belton, Texas 76513. For questions, contact Amy Casey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Belton in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Casey. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach, work plan, and ability to produce an actionable strategic plan - 25 points, Qualifications and experience of the firm and assigned personnel - 20 points, Relevant tourism, municipa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Belton?
All active and historical solicitations from City of Belton are tracked and searchable. As a city agency, City of Belton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Belton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Belton, Texas. Review the full solicitation for detailed scope requirements.