City of Bellevue Accounting Software System RFP 2026
City of BellevueCity · Bellevue, KY- Due
- Feb 23, 2026
- Deadline passed
- Posted
- Feb 12, 2026
- Contract term
- 3 years
- Primary contact
- Lindy Jenkins
- (859) 292-4225
The 30-second brief
The City of Bellevue is seeking proposals from qualified vendors to procure and implement an advanced accounting software system. The system aims to modernize financial operations, improve reporting capabilities, and enhance administrative efficiency. Key requirements include general ledger management, accounts receivable/payable, budgeting, forecasting, fixed assets, bank reconciliation, tax modules, online bill pay, permitting, inspections, and violation management. Implementation services, training, and ongoing support/maintenance are also required. The contract term is three years with an option to extend.
Accounting software system, Implementation services, Training, Support, And maintenance.
Mandatory criteria include demonstrated history of providing similar services, good standing with the City, no adverse claims or delinquencies, and meeting legal/regulatory requirements. Evaluation criteria include Experience and Qualifications of Firm (25 points), Approach to Work (25 points), Experience providing similar services to similar entities (25 points), and Prices/Fees (25 points).
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Summary
The City of Bellevue is seeking proposals from qualified vendors to procure and implement an advanced accounting software system.
The system aims to modernize financial operations, improve reporting capabilities, and enhance administrative efficiency. Key requirements include general ledger management, accounts receivable/payable, budgeting, forecasting, fixed assets, bank reconciliation, tax modules, online bill pay, permitting, inspections, and violation management. Implementation services, training, and ongoing support/maintenance are also required. The contract term is three years with an option to extend.
EVALUATION CRITERIA
4- Mandatory criteria include demonstrated history of providing similar services
- Good standing with the City
- No adverse claims or delinquencies
- Meeting legal/regulatory requirements
Evaluation criteria include Experience and Qualifications of Firm (25 points), Approach to Work (25 points), Experience providing similar services to similar entities (25 points), and Prices/Fees (25 points).
REQUIRED DELIVERABLES
5- Accounting software system
- Implementation services
- Training
- Support
- Maintenance
REQUIRED ATTACHMENTS
8- Letter of Transmittal
- Table of Contents
- Ownership Information
- Qualifications & References
- Proposal Response
- Pricing
- Sample Contract Terms
- Notice of Deviation (if applicable)
- Submit to
- 616 Poplar Street, Bellevue, KY 41073
- Scope location
- Bellevue, KY
Questions about this RFP
How do I respond to this RFP from City of Bellevue?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 616 Poplar Street, Bellevue, KY 41073. For questions, contact Lindy Jenkins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bellevue in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lindy Jenkins at (859) 292-4225. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Accounting software system, Implementation services, Training, Support, And maintenance.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory criteria include demonstrated history of providing similar services, good standing with the City, no adverse claims or delinquencies, and meeting legal/regulatory requirements. Evaluation cr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bellevue?
All active and historical solicitations from City of Bellevue are tracked and searchable. As a city agency, City of Bellevue regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Table of Contents, Ownership Information, Qualifications & References, Proposal Response, Pricing, Sample Contract Terms, Notice of Deviation (if applicable).. Review the full document from City of Bellevue for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bellevue, KY. Review the full solicitation for detailed scope requirements.