City of Beaverton Workers Compensation Claims Third Party Administrator RFP 2025
City of BeavertonCity · Beaverton, OR- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 14, 2025
- Contract term
- 1 year
- Primary contact
- Brian Strohl
- (503) 526-2204
The 30-second brief
The City of Beaverton is seeking informal proposals from qualified firms for a third-party claims administrator (TPA) to provide professional workers’ compensation claim processing services. The scope of work includes investigating claims, managing medical and time loss payments, providing cost containment services, assisting in the defense of litigated claims, and maintaining investigative files and databases. The TPA will also be responsible for subrogation investigations, state-required administrative reporting (including OSHA 300 logs), and loss control services. The contract term is for one year with options for four additional one-year renewals. Proposals are due by November 4, 2025, to the City's submission location in Beaverton, OR.
Quarterly cost containment reports, Investigative files, Claims database, Quarterly loss experience analysis reports, State administrative reports, OSHA 300 Log preparation
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Summary
The City of Beaverton is seeking informal proposals from qualified firms for a third-party claims administrator (TPA) to provide professional workers’ compensation claim processing services.
The scope of work includes investigating claims, managing medical and time loss payments, providing cost containment services, assisting in the defense of litigated claims, and maintaining investigative files and databases. The TPA will also be responsible for subrogation investigations, state-required administrative reporting (including OSHA 300 logs), and loss control services. The contract term is for one year with options for four additional one-year renewals. Proposals are due by November 4, 2025, to the City's submission location in Beaverton, OR.
REQUIRED DELIVERABLES
6- Quarterly cost containment reports
- Investigative files
- Claims database
- Quarterly loss experience analysis reports
- State administrative reports
- OSHA 300 Log preparation
REQUIRED ATTACHMENTS
4- Sample_Contract.pdf
- Form_1._Personal_Profess
- FORM_-_3_Personal-Profes
- BLANK_Sole_Source_Justif
- Submit to
- PO BOX 4755, 12725 SW Millikan Way, Beaverton, OR, 97076
- Scope location
- Beaverton, OR
Questions about this RFP
How do I respond to this RFP from City of Beaverton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PO BOX 4755, 12725 SW Millikan Way, Beaverton, OR, 97076. For questions, contact Brian Strohl.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Beaverton in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Strohl at (503) 526-2204. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Quarterly cost containment reports, Investigative files, Claims database, Quarterly loss experience analysis reports, State administrative reports, OSHA 300 Log preparation. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Beaverton?
All active and historical solicitations from City of Beaverton are tracked and searchable. As a city agency, City of Beaverton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sample_Contract.pdf, Form_1._Personal_Profess..., FORM_-_3_Personal-Profes..., BLANK_Sole_Source_Justif.... Review the full document from City of Beaverton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaverton, OR. Review the full solicitation for detailed scope requirements.