City of Balch Springs General Maintenance and Construction RFQ 2026-00-01
City of Balch SpringsCity · Balch Springs, TX- Due
- May 21, 2026
- Deadline passed
- Posted
- Apr 28, 2026
- Contract term
- 3 years
- Primary contact
- Ricky Mendez
- (972) 286-4477 ext 1406
The 30-second brief
The City of Balch Springs is seeking to identify qualified contractors or firms for general municipal on-call and project maintenance services under RFQ # 2026-00-01. The scope of work includes, but is not limited to, mowing, drainage, parks clean-up, sidewalk and pothole construction, facility repairs, water and sewer infrastructure maintenance, building construction, and landscape maintenance. The successful firm will act as a General Maintenance Contractor Consultant for a potential contract period of approximately 36 months. A voluntary pre-submittal conference is scheduled for May 11, 2026, at 2:00pm. Written questions are due by May 14, 2026, at 11:00am. Submittals must be received by May 21, 2026, at 1:00pm at City Hall.
Statement of Qualifications, Cover Letter, Experience on similar projects, References, Staff resumes, Organizational Chart, Response Affidavit
Experience of Firm/Individual/References (40 pts), Work Performance (20 pts), Capacity to Perform (25 pts), Understanding of Requested Services and Local Area (15 pts)
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Summary
The City of Balch Springs is seeking to identify qualified contractors or firms for general municipal on-call and project maintenance services under RFQ # 2026-00-01.
The scope of work includes, but is not limited to, mowing, drainage, parks clean-up, sidewalk and pothole construction, facility repairs, water and sewer infrastructure maintenance, building construction, and landscape maintenance. The successful firm will act as a General Maintenance Contractor Consultant for a potential contract period of approximately 36 months. A voluntary pre-submittal conference is scheduled for May 11, 2026, at 2:00pm. Written questions are due by May 14, 2026, at 11:00am. Submittals must be received by May 21, 2026, at 1:00pm at City Hall.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Statement of Qualifications
- Cover Letter
- Experience on similar projects
- References
- Staff resumes
- Organizational Chart
- Response Affidavit
REQUIRED ATTACHMENTS
3- Exhibit A (Sample Contract)
- Exhibit B (Insurance Coverage Required)
- Form 1295
REQUIRED STAFFING
engineers, technicians
- Submit to
- City Hall (Council Chamber), 13503 Alexander Road, Balch Springs, Texas 75181
- Duration
- 36 months
- Scope location
- Balch Springs, TX
Questions about this RFQ
How do I respond to this RFQ from City of Balch Springs?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall (Council Chamber), 13503 Alexander Road, Balch Springs, Texas 75181. For questions, contact Ricky Mendez.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Balch Springs in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ricky Mendez at (972) 286-4477 ext 1406. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: engineers, technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Qualifications, Cover Letter, Experience on similar projects, References, Staff resumes, Organizational Chart, Response Affidavit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience of Firm/Individual/References (40 pts), Work Performance (20 pts), Capacity to Perform (25 pts), Understanding of Requested Services and Local Area (15 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Balch Springs?
All active and historical solicitations from City of Balch Springs are tracked and searchable. As a city agency, City of Balch Springs regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Sample Contract), Exhibit B (Insurance Coverage Required), Form 1295. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Balch Springs for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Balch Springs, TX. Review the full solicitation for detailed scope requirements.