City of Austin - Portable Gas Detection Monitors & Maintenance - IFB 2200 JRN1044 2026
City of Austin cityCity · Austin, TX- Due
- Nov 12, 2026
- 10 days left
- Posted
- Oct 19, 2026
- Contract term
- 2 years
- Primary contact
- Jacqueline Nunez
- (512) 978-1345
The 30-second brief
The City of Austin is seeking bids for leasing services for portable gas detection equipment, calibration services, maintenance, repair, loaner units, calibration gas, and training for Austin Water. The contract covers multi-gas and single-gas monitors including MSA Altair 104 and GX2 detectors, 4-gas calibration mixes, ammonia, chlorine, and sulfur dioxide calibration gas cylinders. Services require a minimum of 4 on-site service visits per year per site, same-day repair or loaner replacement within 24 hours, after-hours emergency response, and on-site user training. The submission deadline is November 12, 2026, at 2:00 pm CT via the City of Austin eResponse portal. A non-mandatory pre-offer meeting is scheduled for October 27, 2026, and questions are due by October 30, 2026. Contractors must be authorized MSA service providers with RITE-certified technicians located within a 50-mile radius.
MSA Altair 104 4-Gas Detector, MSA Altair 104 Dock w/ Electronic Cylinder Holder, MSA Altair 104 Charging Station, MSA Altair 2X Single Gas Monitor, MSA Altair GX2 Single Gas Dock, Calibration Gas Cylinders, Service Evaluation and Certified Calibration, MSA Altair 4XR Repair, Trade-In Credit, Loaner Unit, On-Site User Training, Refresher / Compliance Training, Hourly Labor Rates, Routine and Preventative Maintenance Services
Lowest responsive bid representing the best value to the City, including local and small business preferences
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Austin is seeking bids for leasing services for portable gas detection equipment, calibration services, maintenance, repair, loaner units, calibration gas, and training for Austin Water.
The contract covers multi-gas and single-gas monitors including MSA Altair 104 and GX2 detectors, 4-gas calibration mixes, ammonia, chlorine, and sulfur dioxide calibration gas cylinders. Services require a minimum of 4 on-site service visits per year per site, same-day repair or loaner replacement within 24 hours, after-hours emergency response, and on-site user training. The submission deadline is November 12, 2026, at 2:00 pm CT via the City of Austin eResponse portal. A non-mandatory pre-offer meeting is scheduled for October 27, 2026, and questions are due by October 30, 2026. Contractors must be authorized MSA service providers with RITE-certified technicians located within a 50-mile radius.
EVALUATION CRITERIA
Lowest responsive bid representing the best value to the City, including local and small business preferences
REQUIRED DELIVERABLES
14- MSA Altair 104 4-Gas Detector
- MSA Altair 104 Dock w/ Electronic Cylinder Holder
- MSA Altair 104 Charging Station
- MSA Altair 2X Single Gas Monitor
- MSA Altair GX2 Single Gas Dock
- Calibration Gas Cylinders
- Service Evaluation and Certified Calibration
- MSA Altair 4XR Repair
- Trade-In Credit
- Loaner Unit
- On-Site User Training
- Refresher / Compliance Training
- Hourly Labor Rates
- Routine and Preventative Maintenance Services
REQUIRED ATTACHMENTS
9- SUBMITTAL - Offer and Acceptance
- SUBMITTAL - Pricing
- SUBMITTAL - Offeror References
- SUBMITTAL - Subcontracting Plan
- No Goals
- SUBMITTAL - Small Business Preference
- SUBMITTAL - Local Business Preference
- SUBMITTAL - Employer Certification Wage Theft Ordinance - Responsibility Criteria
- ATTACHMENT - Insurance
- Submit to
- https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=144439
- Duration
- 60 months
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this IFB
How do I respond to this IFB from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=144439. For questions, contact Jacqueline Nunez.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacqueline Nunez at (512) 978-1345. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: MSA Altair 104 4-Gas Detector, MSA Altair 104 Dock w/ Electronic Cylinder Holder, MSA Altair 104 Charging Station, MSA Altair 2X Single Gas Monitor, MSA Altair GX2 Single Gas Dock, Calibration Gas Cylinders, Service Evaluation and Certified Calibration, MSA Altair 4XR Repair, Trade-In Credit, Loaner. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive bid representing the best value to the City, including local and small business preferences" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SUBMITTAL - Offer and Acceptance, SUBMITTAL - Pricing, SUBMITTAL - Offeror References, SUBMITTAL - Subcontracting Plan, No Goals, SUBMITTAL - Small Business Preference, SUBMITTAL - Local Business Pref. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.