City of Auburn - Website and CMS Replacement Project RFP 2026
City of AuburnCity · Auburn, WA- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Contract term
- 5 years
The 30-second brief
The City of Auburn seeks electronic proposals from qualified vendors to replace its current CivicLive public website and employee intranet with a secure hosted content management system (CMS). The scope of work includes design, configuration, WCAG 2.1 Level AA accessibility compliance, content and redirect migration for approximately 550 public pages, 903 public PDFs, and 349 public images (plus intranet equivalents), staff training, and ongoing technical support, maintenance, and hosting. Proposals are due by Friday, October 23, 2026, and must be submitted via DropBox. Written questions are due by October 14, 2026. The contract includes a five-year term with a target go-live date of July 2027 and a final support deadline of September 30, 2027. Evaluation criteria comprise proposed CMS, design and functionality (20); implementation schedule and migration approach (25); accessibility (15); hosting, security, and ongoing support (15); comparable experience, team, and references (10); and five-year cost (15).
Replacement public website and employee intranet, Secure hosted CMS, Content migration, Redirect mapping, Administrator and content-editor training, 60-day post-launch stabilization, Ongoing technical support, Hosting and security services
Proposed CMS, design and functionality (20), implementation schedule, migration and launch approach (25), accessibility (15), hosting, security and ongoing support (15), comparable experience, team and references (10), five-year cost (15)
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Summary
The City of Auburn seeks electronic proposals from qualified vendors to replace its current CivicLive public website and employee intranet with a secure hosted content management system (CMS).
The scope of work includes design, configuration, WCAG 2.1 Level AA accessibility compliance, content and redirect migration for approximately 550 public pages, 903 public PDFs, and 349 public images (plus intranet equivalents), staff training, and ongoing technical support, maintenance, and hosting. Proposals are due by Friday, October 23, 2026, and must be submitted via DropBox. Written questions are due by October 14, 2026. The contract includes a five-year term with a target go-live date of July 2027 and a final support deadline of September 30, 2027. Evaluation criteria comprise proposed CMS, design and functionality (20); implementation schedule and migration approach (25); accessibility (15); hosting, security, and ongoing support (15); comparable experience, team, and references (10); and five-year cost (15).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Replacement public website and employee intranet
- Secure hosted CMS
- Content migration
- Redirect mapping
- Administrator and content-editor training
- 60-day post-launch stabilization
- Ongoing technical support
- Hosting and security services
REQUIRED ATTACHMENTS
6- Signed PDF proposal
- References
- Site examples
- Project team details
- Implementation plan
- Investment proposal
REQUIRED STAFFING
4- Submit to
- https://www.dropbox.com/request/pt1tvmrdniq29sbkpvaf
- Scope location
- Auburn, WA
Questions about this RFP
How do I respond to this RFP from City of Auburn?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/pt1tvmrdniq29sbkpvaf.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Auburn in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project manager, migration lead, accessibility lead, security contact. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Replacement public website and employee intranet, Secure hosted CMS, Content migration, Redirect mapping, Administrator and content-editor training, 60-day post-launch stabilization, Ongoing technical support, Hosting and security services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed CMS, design and functionality (20), implementation schedule, migration and launch approach (25), accessibility (15), hosting, security and ongoing support (15), comparable experience, team an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Auburn?
All active and historical solicitations from City of Auburn are tracked and searchable. As a city agency, City of Auburn regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed PDF proposal, references, site examples, project team details, implementation plan, investment proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Auburn for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Auburn, WA. Review the full solicitation for detailed scope requirements.