City of Asheville Fleet Management Division - AFD New Vehicle Upfit - 298-FY27-CAM-BID-AFDVEHICLEUPFIT (2026)
City of AshevilleCity · Asheville, NC- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Primary contact
- Keith Leader
- (828) 713-7085
The 30-second brief
The City of Asheville, North Carolina, through its Fleet Management Division and in conjunction with the Asheville Fire Department, is soliciting formal bids from qualified emergency vehicle upfitters to provide turnkey installation of emergency lighting and related equipment for five new vehicles under bid number 298-FY27-CAM-BID-AFDVEHICLEUPFIT. The scope of work includes the purchase and installation of new equipment as detailed, as well as the installation of City-supplied equipment on five specific vehicles: a 2026 Ford F-150 Crew Cab 4x4 with camper shell, a 2026 Ford F-550 Crew Cab 4x4 with flatbed, a 2026 Ford F-250 Crew Cab 4x4 with camper shell, a 2027 Ford F-550 Crew Cab 4x4 with flatbed, and a 2027 Chevrolet Tahoe LS 4x4. Vendors must provide all labor, parts, materials, tools, shop supplies, and documentation necessary for complete turnkey installation. Bids are due by email to [email protected] on or before October 23rd, 2026, at 4:00 PM EST, with a question submission deadline of October 12th, 2026. The contract will be awarded as a single award for the entire project to the lowest responsive, responsible bidder meeting specifications.
1 - 2026 FORD F-150 CREW CAB 4X4 W/CAMPER SHELL; 1 - 2026 FORD F-550 CREW CAB 4X4 W/FLATBED; 1 - 2026 FORD F-250 CREW CAB 4X4 W/CAMPER SHELL; 1 - 2027 FORD F-550 CREW CAB 4X4 W/FLATBED; 1 - 2027 CHEVROLET TAHOE LS 4X4
Lowest, responsive, responsible bidder that meets specification requirements, taking into consideration past performance, service record, and reliability
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Summary
The City of Asheville, North Carolina, through its Fleet Management Division and in conjunction with the Asheville Fire Department, is soliciting formal bids from qualified emergency vehicle upfitters to provide turnkey installation of emergency lighting and related equipment for five new vehicles under bid number 298-FY27-CAM-BID-AFDVEHICLEUPFIT. The scope of work includes the purchase and installation of new equipment as detailed, as well as the installation of City-supplied equipment on five specific vehicles: a 2026 Ford F-150 Crew Cab 4x4 with camper shell, a 2026 Ford F-550 Crew Cab 4x4 with flatbed, a 2026 Ford F-250 Crew Cab 4x4 with camper shell, a 2027 Ford F-550 Crew Cab 4x4 with flatbed, and a 2027 Chevrolet Tahoe LS 4x4.
Vendors must provide all labor, parts, materials, tools, shop supplies, and documentation necessary for complete turnkey installation. Bids are due by email to [email protected] on or before October 23rd, 2026, at 4:00 PM EST, with a question submission deadline of October 12th, 2026. The contract will be awarded as a single award for the entire project to the lowest responsive, responsible bidder meeting specifications.
EVALUATION CRITERIA
6- Lowest
- Responsive
- Responsible bidder that meets specification requirements
- Taking into consideration past performance
- Service record
- Reliability
REQUIRED DELIVERABLES
5- 1 - 2026 FORD F-150 CREW CAB 4X4 W/CAMPER SHELL
- 1 - 2026 FORD F-550 CREW CAB 4X4 W/FLATBED
- 1 - 2026 FORD F-250 CREW CAB 4X4 W/CAMPER SHELL
- 1 - 2027 FORD F-550 CREW CAB 4X4 W/FLATBED
- 1 - 2027 CHEVROLET TAHOE LS 4X4
REQUIRED ATTACHMENTS
References, Signed Bid Form
- Submit to
- [email protected]
- Scope location
- Asheville, NC
Questions about this BID
How do I respond to this Bid from City of Asheville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Keith Leader.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Asheville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keith Leader at (828) 713-7085. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 - 2026 FORD F-150 CREW CAB 4X4 W/CAMPER SHELL; 1 - 2026 FORD F-550 CREW CAB 4X4 W/FLATBED; 1 - 2026 FORD F-250 CREW CAB 4X4 W/CAMPER SHELL; 1 - 2027 FORD F-550 CREW CAB 4X4 W/FLATBED; 1 - 2027 CHEVROLET TAHOE LS 4X4. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, responsive, responsible bidder that meets specification requirements, taking into consideration past performance, service record, and reliability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Asheville?
All active and historical solicitations from City of Asheville are tracked and searchable. As a city agency, City of Asheville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References, Signed Bid Form. Review the full document from City of Asheville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Asheville, NC. Review the full solicitation for detailed scope requirements.