City of Asheville - AFD Vehicle Upfit Emergency Lighting and Equipment - 298-FY27-CAM-BID-AFDVEHICLEUPFIT (2026)
City of AshevilleCity · Asheville, NC- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Primary contact
- Keith Leader
- (828) 713-7085
The 30-second brief
The City of Asheville, in conjunction with the Asheville Police Department and Asheville Fire Department, is soliciting bids from emergency vehicle upfitters to provide complete turn-key installation of emergency lighting and related equipment for five new AFD vehicles. The project involves purchasing and installing new equipment, as well as installing city-supplied equipment on five specific vehicles: a 2026 Ford F-150 Crew Cab 4x4 with camper shell, a 2026 Ford F-550 Chassis Crew Cab with flatbed, a 2026 Ford F-250 SuperCrew with camper shell, a 2027 Ford F-550 Chassis Crew Cab with flatbed, and a 2027 Chevrolet Tahoe LS 4x4. Bids are due by October 23, 2026, at 4:00 p.m. EST, and must be submitted via email to the Fleet Manager. Questions must be submitted by October 12, 2026. There will be a single award for the entire project with no substitutions to requested equipment accepted.
Lowest responsive, responsible bidder meeting specification requirements taking into consideration past performance, service record, and reliability
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Summary
The City of Asheville, in conjunction with the Asheville Police Department and Asheville Fire Department, is soliciting bids from emergency vehicle upfitters to provide complete turn-key installation of emergency lighting and related equipment for five new AFD vehicles.
The project involves purchasing and installing new equipment, as well as installing city-supplied equipment on five specific vehicles: a 2026 Ford F-150 Crew Cab 4x4 with camper shell, a 2026 Ford F-550 Chassis Crew Cab with flatbed, a 2026 Ford F-250 SuperCrew with camper shell, a 2027 Ford F-550 Chassis Crew Cab with flatbed, and a 2027 Chevrolet Tahoe LS 4x4. Bids are due by October 23, 2026, at 4:00 p.m. EST, and must be submitted via email to the Fleet Manager. Questions must be submitted by October 12, 2026. There will be a single award for the entire project with no substitutions to requested equipment accepted.
EVALUATION CRITERIA
4- Lowest responsive
- Responsible bidder meeting specification requirements taking into consideration past performance
- Service record
- Reliability
REQUIRED ATTACHMENTS
3- Signed addenda
- Bid form
- References
- Submit to
- [email protected]
- Scope location
- Asheville, NC
Questions about this BID
How do I respond to this Bid from City of Asheville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Keith Leader.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Asheville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keith Leader at (828) 713-7085. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bidder meeting specification requirements taking into consideration past performance, service record, and reliability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Asheville?
All active and historical solicitations from City of Asheville are tracked and searchable. As a city agency, City of Asheville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed addenda, bid form, references. Review the full document from City of Asheville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Asheville, NC. Review the full solicitation for detailed scope requirements.