City of Ardmore Street Supplies and Materials Bid No. 25-1100
City of ArdmoreCity · Ardmore, OK- Due
- Dec 8, 2025
- Deadline passed
- Posted
- Nov 17, 2025
- Duration
- 6 months
- Primary contact
- Sshaw
- (580) 221-2582
The 30-second brief
The City of Ardmore is soliciting separate sealed bids for Bid No. 25-1100, Street Supplies and Materials. The procurement covers the acquisition of an assortment of materials, special equipment, devices, or subsystems required for the maintenance, repair, renovation, rehabilitation, or upgrade of engineering, street, storm sewer, utilities, and building systems. This is a solicitation for materials only, not construction services. Bids are due by 2:00 P.M. C.S.T. on December 8, 2025, at the Purchasing Department located at City Hall, 23 South Washington, Ardmore, OK. The contract term is set from January 1, 2026, through June 30, 2026, with an option for one additional six-month extension. Bids will be evaluated on a price-per-unit or quantity basis, FOB Ardmore.
Referenced Material in Bid Proposal
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Summary
The City of Ardmore is soliciting separate sealed bids for Bid No. 25-1100, Street Supplies and Materials.
The procurement covers the acquisition of an assortment of materials, special equipment, devices, or subsystems required for the maintenance, repair, renovation, rehabilitation, or upgrade of engineering, street, storm sewer, utilities, and building systems. This is a solicitation for materials only, not construction services. Bids are due by 2:00 P.M. C.S.T. on December 8, 2025, at the Purchasing Department located at City Hall, 23 South Washington, Ardmore, OK. The contract term is set from January 1, 2026, through June 30, 2026, with an option for one additional six-month extension. Bids will be evaluated on a price-per-unit or quantity basis, FOB Ardmore.
REQUIRED DELIVERABLES
Referenced Material in Bid Proposal
REQUIRED ATTACHMENTS
Bid Proposal, Contract Documents
- Submit to
- Purchasing Department, 1st floor of City Hall, 23 South Washington, Ardmore, Oklahoma
- Scope location
- Ardmore, OK
Questions about this BID
How do I respond to this Bid from City of Ardmore?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 1st floor of City Hall, 23 South Washington, Ardmore, Oklahoma. For questions, contact Sshaw.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ardmore in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sshaw at (580) 221-2582. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Referenced Material in Bid Proposal. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Ardmore?
All active and historical solicitations from City of Ardmore are tracked and searchable. As a city agency, City of Ardmore regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal, Contract Documents. Review the full document from City of Ardmore for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ardmore, OK. Review the full solicitation for detailed scope requirements.