City of Alexandria - Petroleum Products - Bid #2596, 2026
City of AlexandriaCity · Alexandria, LA- Due
- Dec 1, 2026
- 25 days left
- Posted
- Sep 30, 2026
- Contract term
- 1 year
- Primary contact
- Casey Barnes
- (318) 441-6162
The 30-second brief
The City of Alexandria seeks competitive bids for petroleum products for use by various city departments, including engine and hydraulic oils, greases, transmission fluids, anti-freeze, and diesel exhaust fluid (DEF). Contract term is twelve months with estimated quantities across categories for motor pool, transit (ATRANS), sanitation, and water departments. Bids are due by December 1, 2026, at 10:00 AM CST, with question deadline on November 19, 2026. Submission options include physical delivery to the City Clerk or electronic submission via Central Bidding. Federal Transit Administration (FTA) requirements and AFEAT minority participation goals apply.
Category I - Engine & Hydraulic Oils; Category II - Grease; Category III - Miscellaneous
Price, AFEAT participation, conformity to specifications
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Summary
The City of Alexandria seeks competitive bids for petroleum products for use by various city departments, including engine and hydraulic oils, greases, transmission fluids, anti-freeze, and diesel exhaust fluid (DEF).
Contract term is twelve months with estimated quantities across categories for motor pool, transit (ATRANS), sanitation, and water departments. Bids are due by December 1, 2026, at 10:00 AM CST, with question deadline on November 19, 2026. Submission options include physical delivery to the City Clerk or electronic submission via Central Bidding. Federal Transit Administration (FTA) requirements and AFEAT minority participation goals apply.
EVALUATION CRITERIA
3- Price
- AFEAT participation
- Conformity to specifications
REQUIRED DELIVERABLES
3- Category I - Engine & Hydraulic Oils
- Category II - Grease
- Category III - Miscellaneous
REQUIRED ATTACHMENTS
5- Buy America certification
- Lobbying certification
- Debarment and Suspension certification
- AFEAT subcontracting documentation
- Product properties data information
- Submit to
- www.centralauctionhouse.com
- Scope location
- Alexandria, LA
Questions about this BID
How do I respond to this Bid from City of Alexandria?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.centralauctionhouse.com. For questions, contact Casey Barnes.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Alexandria in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Casey Barnes at (318) 441-6162. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Category I - Engine & Hydraulic Oils; Category II - Grease; Category III - Miscellaneous. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, AFEAT participation, conformity to specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alexandria?
All active and historical solicitations from City of Alexandria are tracked and searchable. As a city agency, City of Alexandria regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Buy America certification, Lobbying certification, Debarment and Suspension certification, AFEAT subcontracting documentation, product properties data information. Review the full document from City of Alexandria for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alexandria, LA. Review the full solicitation for detailed scope requirements.