City of Alexander City - Exclusive Beverage Rights RFP 27-03 - Parks and Recreation
City of AlexanderCity · Alexander City, AL- Due
- Nov 30, 2026
- 27 days left
- Contract term
- 3 years
- Primary contact
- Jeremy Phillips
The 30-second brief
The City of Alexander City, Alabama, seeks proposals for a beverage supplier for all Parks and Recreation facilities, covering direct or concessionaire beverage sales at sporting events, tournaments, festivals, and seasonal events. Facilities include Charles E. Bailey Sportplex, Cooper Recreational Facility, Municipal Golf Course, Strand Park, Alexander City Soccer Complex, Alexander City Municipal Pools, and Alexander City Municipal Boat Ramp. Vendors are requested to address delivery and installation of dispensing equipment, vending machines, fountain equipment, coolers, annual marketing fees, per-case rebates, and scoreboard repairs or replacements at Charles E. Bailey Sportplex. The initial contract term is three years with up to two additional one-year renewal options. Proposals are due by November 30th, 2026, at 2:00 PM CST, with questions due by November 18th, 2026, at 3:30 PM CST. Respondents must provide commercial general liability insurance of at least $1,000,000.
Beverage product pricing and clarity of pricing terms, Annual marketing fees and per-case rebates, Value, quality, and feasibility of proposed scoreboard repairs, refurbishment, replacement, installation, service, and maintenance, Value of equipment and other facility improvements offered at no cost to the City, Delivery capability and ability to support sporting events, tournaments, festivals, and seasonal events, Warranty coverage, service responsiveness, maintenance commitments, and life-cycle costs, Vendor experience, references, and ability to perform the contract, Overall value of the proposed financial incentives, rebates, scoreboard improvements, equipment, repairs, and other benefits to the City
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Summary
The City of Alexander City, Alabama, seeks proposals for a beverage supplier for all Parks and Recreation facilities, covering direct or concessionaire beverage sales at sporting events, tournaments, festivals, and seasonal events.
Facilities include Charles E. Bailey Sportplex, Cooper Recreational Facility, Municipal Golf Course, Strand Park, Alexander City Soccer Complex, Alexander City Municipal Pools, and Alexander City Municipal Boat Ramp. Vendors are requested to address delivery and installation of dispensing equipment, vending machines, fountain equipment, coolers, annual marketing fees, per-case rebates, and scoreboard repairs or replacements at Charles E. Bailey Sportplex. The initial contract term is three years with up to two additional one-year renewal options. Proposals are due by November 30th, 2026, at 2:00 PM CST, with questions due by November 18th, 2026, at 3:30 PM CST. Respondents must provide commercial general liability insurance of at least $1,000,000.
EVALUATION CRITERIA
Beverage product pricing and clarity of pricing terms, Annual marketing fees and per-case rebates, Value, quality, and feasibility of proposed scoreboard repairs, refurbishment, replacement, installation, service, and maintenance, Value of equipment and other facility improvements offered at no cost to the City, Delivery capability and ability to support sporting events, tournaments, festivals, and seasonal events, Warranty coverage, service responsiveness, maintenance commitments, and life-cycle costs, Vendor experience, references, and ability to perform the contract, Overall value of the proposed financial incentives, rebates, scoreboard improvements, equipment, repairs, and other benefits to the City
REQUIRED ATTACHMENTS
10- Sample contract
- Trade references
- Proof of general liability insurance ($1,000,000 minimum)
- E-Verify / Immigration Compliance Affidavit and other required statutory certifications
- Product/pricing information
- Marketing fees and rebates itemized
- Equipment and other benefits itemized
- Scoreboard/facility improvement offer included or marked none
- Exceptions or deviations listed
- Non-Collusion Statement
- Submit to
- City of Alexander City, City Clerk's Office, 281 James D. Nabors Dr, Alexander City, AL 35010
- Duration
- 60 months
- Scope location
- Alexander City, AL
- Reported agency
- City of Alexander City
Questions about this RFP
How do I respond to this RFP from City of Alexander?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Alexander City, City Clerk's Office, 281 James D. Nabors Dr, Alexander City, AL 35010. For questions, contact Jeremy Phillips.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alexander in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeremy Phillips. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Beverage product pricing and clarity of pricing terms, Annual marketing fees and per-case rebates, Value, quality, and feasibility of proposed scoreboard repairs, refurbishment, replacement, installat..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alexander?
All active and historical solicitations from City of Alexander are tracked and searchable. As a city agency, City of Alexander regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sample contract, Trade references, Proof of general liability insurance ($1,000,000 minimum), E-Verify / Immigration Compliance Affidavit and other required statutory certifications, Product/pricing i. Review the full document from City of Alexander for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alexander City, AL. Review the full solicitation for detailed scope requirements.