COMMERCIAL AND RESIDENTIAL SOLID WASTE AND RECYCLING COLLECTION
City of DaytonCity · Dayton, KY- Due
- Apr 18, 2025
- Deadline passed
- Posted
- Mar 14, 2025
- Contract term
- 5 years
- Primary contact
- Jay Fossett
The 30-second brief
The Cities of Dayton, Kentucky, and Bellevue, Kentucky are jointly issuing this Request for Proposals (RFP) for a Company to provide solid waste and recycling collection services to both cities under one contract. The RFP outlines the scope of work, proposal format, evaluation criteria, and general terms and conditions for the services.
Solid waste and recycling collection services, including residential curbside, commercial curbside, outdoor public trash cans, special events, temporary roll-off dumpsters, commercial container services, industrial solid waste and recycling, and optional toter/cart services.
Mandatory Criteria: Proven history of successful service, good standing with the City, no adverse claims or delinquencies. Evaluation Criteria: Pricing/Fees, Experience and Qualifications of Provider, Customer Service Structure, Designation of Requested Personnel, Technology and Reporting Capabilities, Implementation Plan, Approach to Work.
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Summary
The Cities of Dayton, Kentucky, and Bellevue, Kentucky are jointly issuing this Request for Proposals (RFP) for a Company to provide solid waste and recycling collection services to both cities under one contract.
The RFP outlines the scope of work, proposal format, evaluation criteria, and general terms and conditions for the services.
EVALUATION CRITERIA
3- Mandatory Criteria: Proven history of successful service
- Good standing with the City
- No adverse claims or delinquencies
Evaluation Criteria: Pricing/Fees, Experience and Qualifications of Provider, Customer Service Structure, Designation of Requested Personnel, Technology and Reporting Capabilities, Implementation Plan, Approach to Work.
REQUIRED DELIVERABLES
9- Solid waste and recycling collection services
- Including residential curbside
- Commercial curbside
- Outdoor public trash cans
- Special events
- Temporary roll-off dumpsters
- Commercial container services
- Industrial solid waste and recycling
- Optional toter/cart services
REQUIRED ATTACHMENTS
9- Attachment A: Solid Waste Collection Maps
- Attachment B: RFP Cost Quotation Sheet
- Attachment C: Trucks and Equipment
- Attachment D: Deviations
- Noncollusion Affidavit
- Campaign Finance Affidavit
- Certification Against Conflict of Interest
- Gratuities
- Kickbacks
REQUIRED STAFFING
5- Submit to
- Dayton City Clerk's Office, 514 Sixth Avenue, Dayton, Ky. 41074
- Duration
- 60 months
- Scope location
- Dayton, Kentucky and Bellevue, Kentucky
- Reported agency
- Cities of Dayton and Bellevue, Kentucky
Questions about this RFP
How do I respond to this RFP from City of Dayton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Dayton City Clerk's Office, 514 Sixth Avenue, Dayton, Ky. 41074. For questions, contact Jay Fossett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dayton in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jay Fossett. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Company representative, Operations Manager(s), IT professional, marketing and communications professional, customer support staff.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Solid waste and recycling collection services, including residential curbside, commercial curbside, outdoor public trash cans, special events, temporary roll-off dumpsters, commercial container services, industrial solid waste and recycling, and optional toter/cart services.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Criteria: Proven history of successful service, good standing with the City, no adverse claims or delinquencies. Evaluation Criteria: Pricing/Fees, Experience and Qualifications of Provider,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dayton?
All active and historical solicitations from City of Dayton are tracked and searchable. As a city agency, City of Dayton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Solid Waste Collection Maps, Attachment B: RFP Cost Quotation Sheet, Attachment C: Trucks and Equipment, Attachment D: Deviations, Noncollusion Affidavit, Campaign Finance Affidavit, Cer. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Dayton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dayton, Kentucky and Bellevue, Kentucky. Review the full solicitation for detailed scope requirements.