Chattahoochee County School District HVAC Contractor Services RFQ 2026
Chattahoochee County School DistrictSchool · Cusseta, GA- Due
- Dec 11, 2026
- 38 days left
- Contract term
- 1 year
- Primary contact
- Ray Harralson
The 30-second brief
The Chattahoochee County School District is requesting proposals from qualified contractors to provide preventative maintenance, inspection, repair, and replacement services for HVAC systems across district facilities, including Chattahoochee County Middle/High School, Chattahoochee County Education Center, and the Central Office. The scope includes regular HVAC maintenance, checking for leaks, emergency repairs, replacing defective fans and thermostats, and repairing frozen condenser coils or refrigerant leaks. Proposals are due by noon, 12:00pm, on Wednesday, December 11, 2026. The initial contract term is for one year with potential renewals up to five years, and the evaluation is based on understanding requirements, past performance and references, training and qualifications, project planning, HVAC skills, and required compliance documents.
Understanding and ability to meet all service requirements (5 points), Record of performance/ relevant experiences/references (20 points), Training, qualifications and experience of contract specifics (30 points), Project Planning (20 points), HVAC Skills (20 points), Additional Requested Information (5 points)
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Summary
The Chattahoochee County School District is requesting proposals from qualified contractors to provide preventative maintenance, inspection, repair, and replacement services for HVAC systems across district facilities, including Chattahoochee County Middle/High School, Chattahoochee County Education Center, and the Central Office.
The scope includes regular HVAC maintenance, checking for leaks, emergency repairs, replacing defective fans and thermostats, and repairing frozen condenser coils or refrigerant leaks. Proposals are due by noon, 12:00pm, on Wednesday, December 11, 2026. The initial contract term is for one year with potential renewals up to five years, and the evaluation is based on understanding requirements, past performance and references, training and qualifications, project planning, HVAC skills, and required compliance documents.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
12- Statement of Assurances
- Non-Collusion Affidavit
- Equal Opportunity Policy
- Contractor Affidavit & Agreement
- Subcontractor Affidavit & Agreement
- Contract Signature Page
- Lobbying Certificate & Disclosure
- Proof of Liability Insurance
- Proof of Workman's Compensation
- Evidence of Financial Ability and Bonding Capacity
- Georgia Security and Immigration Compliance Act Affidavit - Exhibit A
- Georgia Security and Immigration Compliance Act Affidavit - Exhibit A-1
- Submit to
- Chattahoochee County School District, Mr. Ray Harralson, Facilities & Operations Director, 326 Broad Street, Cusseta, Georgia 31805
- Scope location
- Cusseta, GA
- Projected sq ft
- 235,000 sq ft
Questions about this RFQ
How do I respond to this RFQ from Chattahoochee County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chattahoochee County School District, Mr. Ray Harralson, Facilities & Operations Director, 326 Broad Street, Cusseta, Georgia 31805. For questions, contact Ray Harralson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Chattahoochee County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ray Harralson. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding and ability to meet all service requirements (5 points), Record of performance/ relevant experiences/references (20 points), Training, qualifications and experience of contract specifics..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chattahoochee County School District?
All active and historical solicitations from Chattahoochee County School District are tracked and searchable. As a school agency, Chattahoochee County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Assurances, Non-Collusion Affidavit, Equal Opportunity Policy, Contractor Affidavit & Agreement, Subcontractor Affidavit & Agreement, Contract Signature Page, Lobbying Certificate & Discl. Review the full document from Chattahoochee County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cusseta, GA. The total projected area is 235000 sq ft. Review the full solicitation for detailed scope requirements.