Charter Oak USD Fresh Bread Products RFP #25-26-01
Charter Oak UnifiedSchool · Covina, CA- Due
- Apr 6, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Adrianne Garza
- (626) 966-8331 ext 90521
The 30-second brief
Charter Oak Unified School District, on behalf of the San Gabriel Valley Food Services Purchasing Cooperative, is seeking proposals for the procurement and delivery of fresh bread products for its member districts. The contract period is from July 1, 2026, through June 30, 2027, with options for renewal. Bidders must submit proposals by April 6, 2026, at 1:00 p.m.
Original Proposal, Copies of Proposal, Flash Drive with digital versions, HACCP Plan / Food Security and Safety Program, Item List (spreadsheet and PDF), Product Formulation Statements with Nutritional Facts, Completed Vendor Questionnaire
Price, Delivery Specifications, Service Reliability and Past Performance, Minimum Delivery Amount, Technology and Reports, Food Tasting Scorecard, Local Geographic Preference, Contracting with Small Businesses, Contracting with Minority-Owned Businesses, Safety Records and Controls, Organic Ingredients, Dough Conditioners
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Summary
Charter Oak Unified School District, on behalf of the San Gabriel Valley Food Services Purchasing Cooperative, is seeking proposals for the procurement and delivery of fresh bread products for its member districts.
The contract period is from July 1, 2026, through June 30, 2027, with options for renewal. Bidders must submit proposals by April 6, 2026, at 1:00 p.m.
EVALUATION CRITERIA
12- Price
- Delivery Specifications
- Service Reliability and Past Performance
- Minimum Delivery Amount
- Technology and Reports
- Food Tasting Scorecard
- Local Geographic Preference
- Contracting with Small Businesses
- Contracting with Minority-Owned Businesses
- Safety Records and Controls
- Organic Ingredients
- Dough Conditioners
REQUIRED DELIVERABLES
7- Original Proposal
- Copies of Proposal
- Flash Drive with digital versions
- HACCP Plan / Food Security and Safety Program
- Item List (spreadsheet and PDF)
- Product Formulation Statements with Nutritional Facts
- Completed Vendor Questionnaire
REQUIRED ATTACHMENTS
Attachment "1" - Request for Proposal Signature Page, Attachment "2" - Required Documents Comprising Proposal Checklist, Attachment "3" - Evaluation Criteria Scoring, Attachment "4" - Vendor Questionnaire, Attachment "5" - References, Attachment "6" - Non-Collusion Declaration, Attachment "7" - Bidder's Statement Regarding Insurance Coverage, Attachment "8" - Workers' Compensation Certification, Attachment "9" - Drug-Free Workplace Certification, Attachment "10" - Equal Opportunity Employment, Attachment "11" - Fingerprinting/Criminal Background Investigation Certification, Attachment "12" - Certification and Disclosure Statements, Attachment "13" - Suspension and Debarment Certification, Attachment "14" - Certification Regarding Lobbying, Attachment "15" - Iran Contracting Act of 2010 Compliance Affidavit, Attachment "16" - Contractor's Certificate Regarding Alcoholic Beverage and Tobacco-Free Campus Policy, Attachment "17" - Clean Air and Water Certification, Attachment "18" - Buy American Certification Form, Attachment "19" - Prohibition on Poultry or Seafood Products Imported from The People's Republic of China Vendor Certification, Attachment "20" - Itemized Bid Worksheet
- Submit to
- 20240 E. Cienega Ave., Covina, CA 91724
- Duration
- 36 months
- Scope location
- Covina, California
- Reported agency
- Charter Oak Unified School District
Questions about this RFP
How do I respond to this RFP from Charter Oak Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 20240 E. Cienega Ave., Covina, CA 91724. For questions, contact Adrianne Garza.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Charter Oak Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adrianne Garza at (626) 966-8331 ext 90521. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original Proposal, Copies of Proposal, Flash Drive with digital versions, HACCP Plan / Food Security and Safety Program, Item List (spreadsheet and PDF), Product Formulation Statements with Nutritional Facts, Completed Vendor Questionnaire. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Delivery Specifications, Service Reliability and Past Performance, Minimum Delivery Amount, Technology and Reports, Food Tasting Scorecard, Local Geographic Preference, Contracting with Small B..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charter Oak Unified?
All active and historical solicitations from Charter Oak Unified are tracked and searchable. As a school agency, Charter Oak Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment "1" - Request for Proposal Signature Page, Attachment "2" - Required Documents Comprising Proposal Checklist, Attachment "3" - Evaluation Criteria Scoring, Attachment "4" - Vendor Questionn. Review the full document from Charter Oak Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Covina, California. Review the full solicitation for detailed scope requirements.