Charlotte County Grounds Maintenance Contracts - IFB 037-241 Charlotte Court House 2026
Charlotte CountyCounty · Charlotte County, VA- Due
- Mar 24, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Contract term
- 1 year
- Primary contact
- Heather Brown
- (434) 542-5117
The 30-second brief
Charlotte County is soliciting competitive sealed bids for grounds maintenance services at east end buildings in Charlotte Court House, Virginia. The scope of work includes grass cutting, mowing, trimming, weed control, mulching, and fertilizer application as needed across locations including Charter Oaks, Steps Head Start, Central High Museum, and Social Services. The initial contract term is 12 months from April 1, 2026, through March 31, 2027, with the option to be extended for up to four additional years in one-year intervals. Bids are due by March 24, 2026, at 3:00 PM to the County Administrator's Office.
The bidder's ability, capability, and skill to successfully perform the required services to specifications without delays, The quality of work demonstrated by the bidder on other contracts, The character, reputation, experience, judgement, and integrity of the bidder, The bidder's compliance with laws and ordinances related to the services specified, The bidder's ownership of adequate resources to complete the work as specified
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Summary
Charlotte County is soliciting competitive sealed bids for grounds maintenance services at east end buildings in Charlotte Court House, Virginia.
The scope of work includes grass cutting, mowing, trimming, weed control, mulching, and fertilizer application as needed across locations including Charter Oaks, Steps Head Start, Central High Museum, and Social Services. The initial contract term is 12 months from April 1, 2026, through March 31, 2027, with the option to be extended for up to four additional years in one-year intervals. Bids are due by March 24, 2026, at 3:00 PM to the County Administrator's Office.
EVALUATION CRITERIA
The bidder's ability, capability, and skill to successfully perform the required services to specifications without delays, The quality of work demonstrated by the bidder on other contracts, The character, reputation, experience, judgement, and integrity of the bidder, The bidder's compliance with laws and ordinances related to the services specified, The bidder's ownership of adequate resources to complete the work as specified
REQUIRED ATTACHMENTS
A completed copy of the front page of this IFB (page 1), A completed Bid Form (page 2 and 3), A completed State Corporation Commission Form (page 4)
- Submit to
- Charlotte County Administrator's Office, Attention: Heather Brown, Purchasing Agent, P.O. Box 608, 250 LeGrande Avenue, Suite A, Charlotte Court House, Virginia 23923
- Duration
- 12 months
- Scope location
- Charlotte Court House, VA
Questions about this BID
How do I respond to this Bid from Charlotte County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charlotte County Administrator's Office, Attention: Heather Brown, Purchasing Agent, P.O. Box 608, 250 LeGrande Avenue, Suite A, Charlotte Court House, Virginia 23923. For questions, contact Heather Brown.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Charlotte County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Brown at (434) 542-5117. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The bidder's ability, capability, and skill to successfully perform the required services to specifications without delays, The quality of work demonstrated by the bidder on other contracts, The chara..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charlotte County?
All active and historical solicitations from Charlotte County are tracked and searchable. As a county agency, Charlotte County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A completed copy of the front page of this IFB (page 1), A completed Bid Form (page 2 and 3), A completed State Corporation Commission Form (page 4). Review the full document from Charlotte County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte Court House, VA. Review the full solicitation for detailed scope requirements.