Charlotte County - Grass Cutting and Grounds Maintenance at Recycle Centers - IFB #037-240 (2026)
Charlotte CountyCounty · Charlotte County, VA- Due
- Mar 24, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Contract term
- 1 year
- Primary contact
- Heather Brown
- (434) 542-5117
The 30-second brief
Charlotte County is soliciting competitive sealed bids for grass cutting and grounds maintenance services at seven county recycle center locations. The work includes lawn mowing, trimming around permanent objects, weed control along fence lines and appropriate areas, and proper disposal of grass clippings and debris. Named locations include Bacon/Saxe, Charlotte Court House, Drakes Branch, Keysville, Phenix, Madisonville, and Wylliesburg. The initial contract term is for 12 months from April 1, 2026, to March 31, 2027, with up to four additional one-year renewal options. Bids are due by March 24, 2026, at 2:00 pm, and must be submitted to the County Administrator's Office. Requirements include insurance coverage and a State Corporation Commission form.
Lowest total price submitted by responsive and responsible Bidders, previous experience, ability to render required services
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Summary
Charlotte County is soliciting competitive sealed bids for grass cutting and grounds maintenance services at seven county recycle center locations.
The work includes lawn mowing, trimming around permanent objects, weed control along fence lines and appropriate areas, and proper disposal of grass clippings and debris. Named locations include Bacon/Saxe, Charlotte Court House, Drakes Branch, Keysville, Phenix, Madisonville, and Wylliesburg. The initial contract term is for 12 months from April 1, 2026, to March 31, 2027, with up to four additional one-year renewal options. Bids are due by March 24, 2026, at 2:00 pm, and must be submitted to the County Administrator's Office. Requirements include insurance coverage and a State Corporation Commission form.
EVALUATION CRITERIA
3- Lowest total price submitted by responsive and responsible Bidders
- Previous experience
- Ability to render required services
REQUIRED ATTACHMENTS
A completed copy of the front page of this IFB, A completed Bid Form (page 2), A completed State Corporation Commission Form (page 3)
- Submit to
- Charlotte County Administrator's Office, Attention: Heather Brown, Purchasing Agent, P.O. Box 608, 250 LeGrande Avenue, Suite A, Charlotte Court House, VA 23923
- Duration
- 12 months
- Scope location
- Charlotte County, VA
Questions about this IFB
How do I respond to this IFB from Charlotte County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charlotte County Administrator's Office, Attention: Heather Brown, Purchasing Agent, P.O. Box 608, 250 LeGrande Avenue, Suite A, Charlotte Court House, VA 23923. For questions, contact Heather Brown.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Charlotte County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Brown at (434) 542-5117. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total price submitted by responsive and responsible Bidders, previous experience, ability to render required services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charlotte County?
All active and historical solicitations from Charlotte County are tracked and searchable. As a county agency, Charlotte County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A completed copy of the front page of this IFB, A completed Bid Form (page 2), A completed State Corporation Commission Form (page 3). Review the full document from Charlotte County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte County, VA. Review the full solicitation for detailed scope requirements.